Job Overview
The Workplace Services Coordinator is responsible for delivering outstanding service-oriented support to our Madrid office. You will have a varied remit working across a number of areas and in conjunction with employees, visitors and clients to ensure the efficient coordination of office operations.
Office Management
- Responsible for the day-to-day operations of the Madrid office to ensure the office runs smoothly and efficiently
- First point of contact for employees, liaising with IT, Finance, HR and other internal teams as required
- Act as the key point of contact for office-related vendors, maintaining all relevant documentation and processing payments when required, ensuring adherence to Finance processes
- Create and manage a positive working relationship with the building management team, promptly addressing any issues to ensure a comfortable working environment
- Monitor and manage access cards for employees, in line with building policies
- Work with ETS (IT) to ensure laptops, desk equipment and mobile phones are working effectively




- Support the onboarding of new starters, assist with leavers and movers including office set-up and orientation
- Support lease management for the office, tracking key deadlines and connecting all decision makers
- Work closely with our third-party Health and Safety service provider to ensure compliance with Spanish occupational risk legislation
- Maintain a clean and safe environment in line with company policies and business objectives
- Support company environmental initiatives by tracking and recording required information for the Madrid office, such as Green House Gas emissions and Plastic Free Month
- Collaborate with the General Workplace Services team to share best practices and contribute to improved processes across office operations

Meeting and Event Management
- Work with the Madrid Social and Wellbeing Committee to plan internal employee events, such as the annual party, office dinners or Lunch and

📌 Office Coordinator (Madrid)
🏢 Control Risks
📍 Madrid