Private Equity, Valencia
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Our client, a prominent international Private Equity firm, is currently seeking a Bilingual (English speaking) Executive Assistant to support 2-3 investment professionals across varying jurisdictions (mainly European).
Responsibilities include but are not limited to:
- Manage complex diaries with flexibility to meet frequently changing requirements
- Anticipate scheduling conflicts before they arise
- Strategic set up of meetings/videocalls with multiple participants based across integral time zones
- Detailed meeting and event coordination: room bookings, catering, guest registration, and restaurant reservations
- Manage point to point travel logistics, taking cost and comfort into account:: flights, hotels, visas, transfers etc. often subject to last minute changes
- Act as a key point of contact for portfolio companies and key stakeholders - handle communications with discretion and professionalism
- Assist with preparation of materials such as presentations, pitch decks for internal/external meetings
- Contribute to firm-wide initiatives and special projects, including internal and external events and merchandising activities
- Reconcile credit card and submit multi-currency expense reports, maintaining accuracy at all times
- Maintain trackers, providing follow up to ensure project progress and keep accurate records
- Build relationships with other EAs across the firm's Spanish and global offices. Act as a trusted member of the support team
- Ad hoc support for investment professional and wider team as required
Candidates will ideally have a Bilingual level of English (the role will be undertaken predominantly in English), whilst additional languages such as German are preferred. A solid grasp of standard Tech and applications (Office, Google Workspace, Slack, etc.) is required, whilst AI prompt curiosity will be viewed