Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems.

Its products include Hivemind autonomy software, V-BAT and X-BATaircraft, and Aechelon simulation and synthetic reality technologies.

With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide.

For more information, visit www.shield.ai.

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Job Description: The Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees, creating a professional and welcoming experience.

This role is responsible for managing front desk operations, coordinating office activities, and supporting day-to-day administrative and facility needs.

What you'll do: * Greet and assist visitors, ensuring a positive and professional first impression * Manage emails and general inquiries, routing as appropriate * Coordinate visitor access, badging, and check-in processes * Maintain front desk organization, cleanliness, and readiness at all times * Schedule meetings and manage conference room bookings * Support office operations including mail distribution, deliveries,



and supply inventory * Coordinate with vendors and service providers as needed * Assist with planning and execution of office events and meetings * Partner with Facilities, IT, and Security teams to support workplace needs * Maintain accurate records and handle sensitive information with discretion Required qualifications: * Highschool Diploma or equivalent (Associate or Bachelor’s degree preferred) * 1–3 years of experience in a front desk, receptionist, or administrative role * Strong verbal and written communication skills (English and Spanish) * Proficiency in Microsoft Office or Google Workspace * Ability to multitask and prioritize in a fast-paced environment * Strong organizational skills and attention to detail * Professional demeanor with a customer-service mindset Preferred qualifications: * Experience in a corporate high-growth office environment * Familiarity with visitor management systems (Envoy) * Experience supporting facilities or office operations * Basic knowledge of access control and office security protocols * Experience coordinating vendors, deliveries, and events * Strong problem-solving skills and ability to work independently #LI-SL1 #LB Our international teammates receive a comprehensive total rewards package aligned to your country office location.

For full details on compensation and benefits, please consult your talent acquisition partner. #J-18808-Ljbffr

📌 Associate Facilities Coordinator (España)
🏢 Shield AI
📍 España