Our client, a general investment firm, is currently looking to cover a parental leave for an Office Manager & Sales Support position, to coordinate the Madrid office while supporting the sales team.

Asegúrese de presentar su candidatura con toda la información solicitada, tal como se expone en la descripción del puesto a continuación.

Responsibilities (among others) will include:

- Proactively manage and maintain the agenda of Sales team by scheduling meetings, conference calls, vacations.
- Organising point-to-point international travel arrangements (flights, car transfers, visas, passports, apartments, hotels) for trips and roadshows.
- Act as first point of contact for the firm and as the "go to" person for administrative needs in the Madrid office.
- Support sales team filling in CRM database with relevant information.
- Database feeding and contact updates in CRM, auditing distribution lists, data entry of sales minutes and opportunities, creating requests and cases for support teams: client servicing, legal, marketing, IT, etc.
- General office space upkeep, ordering supplies and catering for the office, liaise with suppliers, establish relationships and follow up (landlord, security, health and safety, insurance, building maintenance).
- Management and control of the marketing and T&E; budget.
- Collect and approve/sign off invoices for payment by international finance team, as well as timesheets and reconciliation of partner expenses/credit card charges.
- Coordination with the Events team (regarding venues, format, contract reviews, marketing decor, and merchandising) and follow-up with media: FundsPeople,



FundSociety, Rankia, Finect, Allfunds.
- Coordination of roadshows with affiliates, the Events team, and Compliance.
- Coordination with the Marketing team: translation of commercial and marketing materials; invitations and client mailings, and event follow-up.
- Coordination with the Press team and PR agency.
- Coordination and follow-up of Due Diligence.
- Contract tracking and signature coordination (Inversis, Allfunds, and media).
- Onboarding new sub-distributors (Allfunds and Inversis): receiving requests from AFB, requesting from KPMG Lux, and confirming back to AFB.
- Creating requests in CLM: new accounts, sub-distributor requests, and contract amendments.
- SEPBLAC and CNMV reporting.
- Quarterly distribution of fee reports to clients (Inversis, BBVA, Allfunds, Novo Banco, Abanca).
- Uploading and coordinating fund comparisons with the Solutions team.

Candidates must be comfortable working in English and Spanish, dominate the Microsoft Office package and relevant software (Zoom, etc.), hold a credible University degree and have ideally 5 years' previous experience in an Office Management role.

The ideal candidate will be resourceful, approachable and comfortable supporting a busy team. xqbhyrx They will be able to manage various responsibilities simultaneously and know how to prioritise accordingly, meeting the office and team's needs.

Salary – Dependant on experience, circa €40,000–50,000

Timetable – 9.00 – 19.00 (Fridays until 15.00)

Contract – Temporary (Parental leave)

Incorporation – Immediate

#J-18808-Ljbffr

📌 Bilingual Office Manager & Sales Support (Madrid)
🏢 Victoria Selection & Search
📍 Madrid