We are looking for an experienced Executive Assistant to a Senior Executive to join a strategic business in the digital infrastructure and energy sectors, currently in a key stage of growth and development within one of the world’s leading infrastructure groups.

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Based in Madrid, the role will provide direct, high-level support to a Senior Executive in a highly demanding, international and fast-paced environment.

The adecuado candidate will be a highly organized, proactive, resilient and discreet professional, with excellent communication skills, a strong service mindset, and the flexibility required to support a Senior Executive with demanding schedules, frequent international travel and constantly changing priorities.

Responsibilities

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- Manage, coordinate, prioritize and continuously adjust the Senior Executive’s complex calendar and daily agenda, ensuring effective time management, anticipating conflicts and aligning meetings and commitments with business priorities.

- Coordinate a high volume of internal and external meetings across multiple countries and time zones, proactively managing schedule changes and last-minute requests.

- Organize and manage extensive international travel arrangements, including itineraries, accommodation, transportation, visas, expenses, and frequent modifications due to business needs.

- Organize executive-level meetings, conference calls, and business events, ensuring all logistics and materials are prepared in advance.

- Act as a key liaison between the Senior Executive and internal and external stakeholders, maintaining effective communication and handling highly confidential information with discretion.

- Prepare presentations, reports, meeting materials, correspondence, and other executive documentation.





- Anticipate business needs, proactively resolving issues and ensuring the smooth running of the Senior Executive’s activities and commitments.

- Support strategic projects and facilitate coordination between the Senior Executive and the leadership team.

- Collaborate closely with other Executive Assistants and administrative teams to ensure seamless support across the organization.

Requirements

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- Proven experience as an Executive Assistant to a Senior Executive, President, Managing Director, or other senior leadership position, with a minimum of 5 years of experience in similar roles.

- Exceptional organizational, planning, coordination, and prioritization skills.

- Demonstrated experience managing complex calendars with frequent changes, multiple stakeholders, and international travel arrangements.

- Experience working in an international and multicultural environment.

- Exceptional attention to detail and ability to work under pressure while managing multiple priorities simultaneously.

- High level of discretion and ability to handle confidential information.

- Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and collaboration tools.

- Fluent English (written and spoken) is essential.

- High level of flexibility, commitment, and availability, including occasional support outside regular office hours due to international operations, travel schedules, and changing business priorities.

- Strong problem-solving skills, resilience, and a proactive mindset.

- Residence in Madrid is required.

We Offer

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- Permanent contract.

- Competitive salary package according to the candidate’s experience and profile.

- The opportunity to be part of a strategic and growing business within one of the world’s leading infrastructure groups. xcskxlj

- A dynamic, international and high-impact environment, with the opportunity to work closely with senior leadership.

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📌 Executive Assistant to a Senior Executive (Madrid)
🏢 Empresa Confidencial
📍 Madrid