ppADEPA is an independent and Global leading provider of specialized asset services. Since 1980, ADEPA develops tailor-made solutions to asset managers operating around the world. Headquartered in Luxembourg, the Group is as well present and serves clients in Italy, Spain and Chile. For more than 40 years, ADEPA has earned distinction for entrepreneurial approach, service innovation and unique client focus. /p pDue to our continuous growth, we are creating a new position of: /p pWe are looking for a proactive, organized, and people-oriented bSecretariat HR Assistant /b to support our Madrid office and contribute to the smooth running of both administrative and HR operations. This role is ideal for someone who enjoys working in a dynamic international environment, managing multiple priorities, and providing high-quality support to employees and management. /p h3Main Responsibilities /h3 h3Office Administration Secretariat /h3 ul liManage incoming calls, emails, and correspondence with professionalism and discretion. /li liSchedule appointments, coordinate meetings, and manage calendars. /li liPrepare documents, reports, presentations, and internal communications. /li liSupport daily office operations and ensure an efficient working environment. /li liOrganize travel arrangements, accommodation, and related logistics. /li liCoordinate facilities management activities, including office maintenance and workplace health and safety requirements. /li liWelcome visitors, candidates, and new employees, providing front-desk support when needed. /li liCoordinate office supplies, purchases, and relationships with external vendors and service providers.



/li liAssist in the organization of internal meetings, company events, and team activities. /li liMaintain office records and ensure administrative documentation is up to date. /li /ul h3Human Resources Support /h3 ul liSupport the HR team in recruitment processes, including interview scheduling and candidate communication. /li liAssist with onboarding and offboarding processes, ensuring a positive employee experience. /li liMaintain and update employee records and HR systems, ensuring data accuracy and confidentiality. /li liSupport training and development initiatives, including coordination of internal and external training sessions. /li liPrepare HR-related documentation, such as employment certificates, contracts, and internal communications. /li liAssist with employee engagement and employer branding activities. /li liSupport HR projects and other administrative tasks related to the employee lifecycle. /li liCollaborate in HR reporting and the preparation of HR metrics and statistics. /li /ul h3The Ideal Profile /h3 ul liHighly organized with excellent planning and time-management skills. /li liStrong communication skills, both written and verbal. /li liService-oriented mindset with the ability to build positive relationships at all levels of the organization. /li liProblem-solving skills with a proactive,



adaptable and continuous-improvement mindset. /li liAbility to work independently while managing multiple priorities and deadlines. /li liHigh level of discretion and professionalism when handling confidential information. /li liAttention to detail and commitment to accuracy. /li liTeam player with a positive attitude and strong interpersonal skills. /li liAvailability for occasional business travel if required. /li /ul h3Experience Knowledge /h3 ul liPrevious experience in an administrative, executive assistant, office management, or HR support role. /li liExperience supporting senior leadership and/or international teams is highly valued. /li liProficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). /li liExperience working with HRIS platforms and maintaining employee data. /li liExperience preparing reports, presentations, and confidential documentation. /li liUnderstanding of HR administrative processes and employee lifecycle activities. /li liFluent English and Spanish (written and spoken). /li liAdditional languages will be considered an advantage. /li /ul h3What We Offer /h3 ul liOpportunity to join an international and growing company. /li liCollaborative and people-focused work environment. /li liExposure to both administrative and HR functions, allowing for broad professional growth. /li /ul h3Want to join a growing Entrepreneurial, Intercultural, International and Independent /h3 h3You identify yourself in this diversified role description? /h3 h3We are waiting for your application! /h3 h3Please send your CV to /h3 /p #J-18808-Ljbffr

📌 Corporate Secretary (Madrid)
🏢 Adepa Global Services
📍 Madrid