ppShield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software, V-BAT and X-BATaircraft, and Aechelon simulation and synthetic reality technologies. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit Follow Shield AI on LinkedIn, X, Instagram, and YouTube. /p h3Job Description: /h3 pThe Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees, creating a professional and welcoming experience. This role is responsible for managing front desk operations, coordinating office activities, and supporting day-to-day administrative and facility needs. /p h3What you'll do: /h3 ul liGreet and assist visitors, ensuring a positive and professional first impression /li liManage emails and general inquiries, routing as appropriate /li liCoordinate visitor access, badging, and check-in processes /liliMaintain front desk organization, cleanliness, and readiness at all times /li liSchedule meetings and manage conference room bookings /li liSupport office operations including mail distribution, deliveries,



and supply inventory /li liCoordinate with vendors and service providers as needed /li liAssist with planning and execution of office events and meetings /li liPartner with Facilities, IT, and Security teams to support workplace needs /li liMaintain accurate records and handle sensitive information with discretion /li /ul h3Required qualifications: /h3 ul liHighschool Diploma or equivalent (Associate or Bachelor’s degree preferred) /li li1–3 years of experience in a front desk, receptionist, or administrative role /li liStrong verbal and written communication skills (English and Spanish) /li liProficiency in Microsoft Office or Google Workspace /li liAbility to multitask and prioritize in a fast-paced environment /li liStrong organizational skills and attention to detail /li liProfessional demeanor with a customer-service mindset /li /ul h3Preferred qualifications: /h3 ul liExperience in a corporate high-growth office environment /li liFamiliarity with visitor management systems (Envoy) /li liExperience supporting facilities or office operations /li liBasic knowledge of access control and office security protocols /li liExperience coordinating vendors, deliveries, and events /li liStrong problem-solving skills and ability to work independently /li /ul p#LI-SL1 /p p#LB /p pOur international teammates receive a comprehensive total rewards package aligned to your country office location. For full details on compensation and benefits, please consult your talent acquisition partner. /p /p #J-18808-Ljbffr

📌 Associate Facilities Coordinator (Madrid)
🏢 Shield AI
📍 Madrid