ppHybrid / Full Time / Permanent /p pAt Novocure, every role contributes to extending the lives of people living with cancer. As our new Operations Coordinator, you'll play a key part in this mission. /p pThe Operations Coordinator supports the efficient day-to-day running of the Spain affiliate by coordinating office administration and the operational execution of commercial and medical activities. Acting as a central point of contact for internal teams, external vendors and service providers, this role ensures that processes, events, approvals, documentation and resources are managed accurately, on time and in line with Novocure policies and compliance requirements. Through hands-on coordination, proactive problem-solving and strong process ownership, the Operations Coordinator enables the organization to remain focused on patients and key business priorities. /p h3What You’ll Do /h3 pThe role covers two complementary areas of responsibility: office administration and commercial and medical operations. The balance between these areas may evolve depending on business priorities, operational needs and activity levels. /p h3Office administration /h3 ul liAct as the central point of contact for day-to-day affiliate operational matters, coordinating with internal functions and external service providers, including IT, building reception and office vendors. /li liCoordinate the local onboarding of new employees and their operational set-up, including IT equipment, mobile devices, SIM cards and company car provision or replacement in collaboration with the relevant teams. /li liManage the affiliate’s official communication channels, including the general telephone line and email inboxes, ensuring that inquiries are handled professionally and directed to the appropriate owner. /li liOversee office services and supplies, including stock management, postage, courier services and shipments, ensuring timely and reliable support for the affiliate. /li liCoordinate internal meetings and office-based activities, including calendar management, meeting rooms, catering, transportation and other required logistics. /li liProvide administrative and logistical support to the General Manager and the broader team, including travel arrangements, hotel bookings, reservations and event-related coordination.



/li liSupport financial administration by processing invoices and expenses and maintaining accurate budget tracking in accordance with internal procedures. /li liMaintain and organise affiliate records and documentation, ensuring appropriate accessibility, confidentiality and compliance with applicable requirements. /li liCoordinate occupational risk prevention activities, including employee medical appointments, required documentation and annual reassessments. /li /ul h3Commercial and medical operations /h3 ul liCoordinate the end-to-end approval process for medical and commercial activities, ensuring timely submission, follow-up and alignment with internal requirements. /li liPlan and execute logistics for internal and external meetings, events, and national and international congresses, including venues, materials, suppliers, travel arrangements and on-site support when required. /li liCoordinate sponsorship activities from initiation to completion, including communication with organisers, contract administration, vendor coordination, invoicing and logistics. /li liLiaise with Legal, Compliance, Medical and other relevant internal teams to facilitate the review and validation of contracts and activities in line with Novocure standards. /li liCoordinate external vendors and operational partners, monitoring timelines, deliverables and service quality for events and related activities. /li liMonitor budgets, purchase-related documentation and invoices for congresses, meetings and events in collaboration with the relevant departments. /li liMaintain complete and well-organised records for medical and commercial activities, ensuring appropriate archiving, confidentiality and audit readiness. /li liComplete the administrative closure of medical and commercial activities, confirming that all required approvals and supporting documentation are in place. /li /ul h3About You /h3 pQualifications:



/p h3Qualifications /h3 ul liProven experience in administrative and coordination roles /li liStrong organisational skills with attention to detail /li liExcellent communication and interpersonal abilities /li liProficiency in Microsoft Office suite and office management software /li liKnowledge of healthcare industry regulations and compliance standards preferred /li liFluent in Spanish and in English, spoken and written /li liBachelor’s degree in business administration, Healthcare Management, or relevant field is highly valued /li /ul h3Knowledge /h3 ul liStrong collaboration skills /li liCommitted to organised and concise communication /li liMust work confidently, proactively and assertively with a high level of independence /li liGood judgement, ability to adapt and change in a shifting environment /li /ul h3NOVOFLEX /h3 ul liWe offer a versátil, trust-based hybrid working model for most of our office-based roles. Employees are asked to be in the office three days per week, with the flexibility to choose which days’ work best for them. /li /ul h3About Novocure /h3 pNovocure is a company with a powerful mission, to extend the lives of people living with some of the most aggressive forms of cancer. Here your work will have a direct impact on patients and those who care about them. Join a team of passionate, collaborative people who support each other, challenge one another, and innovate together. Here, you’ll connect, grow, and make a real difference. We’re a company with the drive of a startup and the strength that comes with 25 years of success. /p pNovocure operates at a rare crossroad, where advanced medical technology converges with cutting-edge biotechnology. We are the only company to develop and commercialise Tumor Treating Fields (TTFields), a proprietary, groundbreaking therapy designed to disrupt cancer cell division. With us you will find a unique combination of laboratory research work alongside engineering development of advanced technologies. This fusion of disciplines positions us as true pioneers in oncology innovation, leading a new frontier in the treatment of aggressive cancers. /p h3Our patient-forward values /h3 ul liinnovation /li lifocus /li lidrive /li licourage /li litrust /li liempathy /li /ul /p #J-18808-Ljbffr

📌 Operations Coordinator (W/M) (Madrid)
🏢 Novocure
📍 Madrid