ppAre you ready to join our digital revolution journey? /p pAt Aleph, we’re not just part of the digital advertising landscape-we’re shaping its future. Representing the world’s leading platforms, including TikTok, Amazon, Google, and nearly 55 others, we operate in 130+ markets across new and existing geographies. /p pOur mission is to empower advertisers and brands to unlock the full potential of these platforms' advertising capabilities. By fostering long-lasting partnerships, we create limitless opportunities for people and businesses to advertise effectively at both local and global levels. /p pWith a presence spanning continents, Aleph offers you the chance to be part of a fast-growing, innovative team where your work makes a direct impact. If you’re ambitious, forward-thinking, and eager to thrive in a dynamic, global environment, Aleph is the perfect place to build your career. /p h3About The Role /h3 pIn this role, you will be the operational backbone of the IT team, ensuring that administrative processes run smoothly and efficiently across an international, fast-paced environment. You will work closely with IT leadership to manage budgets, procurement, project tracking, and internal communications, playing a key role in keeping the department aligned and organized. /p pIt's a hands-on, structure-bringing role rather than a technical one - no IT background is required. /p pThis is an ideal fit for an organized, proactive generalist - an experienced administrative professional, coordinator - who enjoys turning chaos into order and is comfortable with a focused, fixed-term mandate (at least 6 months). /p h3What You’ll Do /h3 pProcurement purchase orders - the core of the role /p ul liCreate, manage, and follow up on purchase orders for IT hardware, software licences, and services. /li liTrack invoices and liaise with vendors and Finance to keep approvals and deliveries moving on time. /li liMaintain a clean, up-to-date register of contracts, renewals, and vendor agreements, and support vendor onboarding with Legal and Finance. /li /ul pBudget cost tracking /p ul liKeep accurate records of IT spend and support Finance with cost allocation across projects and cost centres.



/li liPrepare simple monthly and quarterly spend summaries for IT leadership. /li liSupport the annual IT budgeting cycle by consolidating inputs from the different IT sub‑teams. /li /ul pCoordination, meetings communication /p ul liKeep a live register of IT projects and initiatives, flagging delays or blockers to leadership. /li liOrganise IT meetings end to end - scheduling, agendas, minutes, and follow-up on action items. /li liPrepare clear reports and presentations for IT leadership and act as a coordination point for the department. /li /ul pTeam operational support /p ul liManage the IT admin inbox and keep org charts, rosters, and shared documentation current. /li liSupport onboarding logistics for new team members and help plan IT workshops, off-sites, and training. /li /ul pProcess improvement - the endgame /p ul liOnce each process runs reliably, document how it works and help identify what can be simplified or automated, so the department keeps getting more efficient. /li /ul h3What We Are Looking For /h3 ul liExceptional organisation and follow-through - you bring structure to messy, fast-moving environments and get things done without being chased. /li li3+ years in an administrative, operations coordinator, office manager, or executive assistant role. Industry is not important - the skills transfer. /li liHands-on SAP experience for purchase-order management, invoice tracking, and budget monitoring. /li liAdvanced Microsoft Office and Google Workspace - especially Excel/Sheets for tracking and PowerPoint/Slides for reporting. /li liComfort with a process-improvement mindset; exposure to project-tracking tools (Jira, Asana, Monday.com) is a plus. /li liDiscretion with confidential information, and the adaptability to work across time zones and cultures. /li liLanguages:



full professional English (C1/C2). /li /ul h3What You’ll Love About Us /h3 ul liWe care about your individuality by giving you freedom to grow and create within the company, regardless of your position. /li liLearn from the best: Our state of the art workshops guarantee the latest insights into digital advertising. /li liBe part of a company with a truly integral footprint, working with leading brands, platforms, and publishers across 90+ markets. /li liWe foster a dynamic environment where creativity, collaboration, and bold ideas are encouraged and celebrated. /li liJoin a diverse, multicultural team that values and embraces different perspectives, experiences, and talents. /li liAt Aleph, your work directly contributes to connecting brands and consumers in meaningful ways, shaping the future of digital advertising. /li liIn line with the EU Pay Transparency Directive, we are committed to fair and open compensation practices. For this role, the minimum gross annual base salary is 33,600 EUR. /li /ul p#ALEPH /p h3Why Join Us? /h3 pAleph is a place of many cultures, perspectives, and talents. We support each other, creating an environment of giving and receiving. We value partnership and communication because we believe it takes a group of people to achieve great things. We are energized by our ever-changing industry, our curiosity keeps us learning and seeking out new opportunities. /p pWe stay flexible and adaptable, and believe in moving with the speed of change. We encourage everyone to strive for more, providing our internal talent with growth opportunities and the ability to learn together. /p pWe use Lever, our recruitment management platform, which includes AI-powered features that may assist our hiring team in reviewing applications, analyzing CVs, and identifying relevant qualifications. These tools support - but do not replace - human judgement. All hiring decisions are made by people. For more information about how your personal data is processed, including your rights in relation to AI-assisted processing, please see our Candidate Privacy Policy or contact us at (email protected). /p /p #J-18808-Ljbffr

📌 Administrative Coordinator, IT (Madrid)
🏢 Aleph
📍 Madrid