At Heuristik, we are building the future of healthcare safety. Patient misidentification is a critical issue that compromises care and costs hospitals millions. We’re solving this by developing the world's most robust AI-based biometric identification platform.

The Role

Are you a bright, ambitious graduate looking to launch your career, or a driven professional seeking a dynamic career pivot?

Our business is evolving quickly, and to sustain this exciting pace and streamline our executive functions, we are seeking a highly organized, bilingual (English and Spanish) professional to step in as the CEO’s right hand.

Initially, your core focus will be to lift the administrative, legal, and financial burdens from the CEO’s desk. However, this is not a static role. For the right candidate who is keen to work hard and learn, this position offers ad-hoc exposure and a direct runway to grow into HR, Sales/Business Development (BD), Clinical Affairs, Operations, Regulatory, or Quality. If you want to forge a meaningful career path in the MedTech industry, this is the perfect entry point.

Your Core Role: Executive, Legal & Financial Support

Your immediate priority will be ensuring the CEO and the business run smoothly day-to-day.

Executive & Administrative Support

- Strategic Gatekeeping: Act as the primary gatekeeper and trusted ambassador for the CEO, communicating seamlessly with internal and external stakeholders in both English and Spanish.
- Proactive Time & Inbox Management: Own the CEO's calendar and inbox triage—prioritizing urgent matters, streamlining complex scheduling, and ensuring seamless meeting preparation and follow-through.
- High-Impact Communication: Draft, translate, and beautifully format executive-level presentations, corporate communications, and performance reports.

Paralegal & Legal Administration
- Contract & Document Ownership: Take proactive ownership of routine legal workflows to accelerate turnaround times and save executive bandwidth.
- Drafting & Review: Draft, review,



and coordinate the execution of foundational legal documents, including NDAs, vendor agreements, and standard commercial contracts.
- Corporate Governance & Records: Create and maintain immaculate digital legal filing systems, ensuring corporate records, compliance filings, and contracts are audit-ready and up to date.

Finance, Accounting & Payroll
- Fundraising & Investor Readiness: Support the CEO during fundraising rounds by creating, organizing, and meticulously maintaining secure investor data rooms.
- Budgeting & Financial Operations: Assist in the proactive management of company budgets, tracking expenses against projections to keep operations lean and efficient.
- Invoicing & Cash Flow Support: Handle end-to-end invoice management, ensuring timely billing for clients and accurate processing of vendor invoices.
- Payroll & Accounting Administration: Support month-end accounting workflows, salary administration, and routine payroll processing.

Diverse Support & Career Growth Opportunities As you master the core role, you will have the opportunities to take on diverse projects across multiple expanding departments, allowing you to discover your strengths and carve out a specialized career path:
- Clinical Affairs: Help organize and archive critical documentation for clinical trials.
- Human Resources (HR): Assist with talent acquisition coordination, onboarding logistics, employee records, and HR policy tracking.
- Sales,Marketing & Business Development (BD): Support the commercial team by preparing pitch decks, organizing client and distributor meetings, managing CRM data,



and tracking pipeline metrics in both English and Spanish.
- Regulatory & Data Privacy: Support the team in maintaining data privacy compliance (e.g., GDPR/HIPAA) and assist with organizing regulatory submissions.
- Quality Assurance (QARA): Assist with Document Control for our Quality Management and Information Security Systems, track training logs, and help prepare for audits.
- Operations: Support broader business operations by managing vendor relationships, software subscriptions, and logistics.

Requirements & Experience
- Education & Background: A degree in Business Administration, Accounting, Law, or a related discipline is preferred. We welcome applications from both recent graduates and experienced professionals looking to pivot their careers.
- Core Competencies: A solid foundation in administrative, legal, or financial support is essential for managing day-to-day operations effectively.
- Diverse Interests: You demonstrate a genuine curiosity and interest in exploring one of our growth areas, such as HR, Business Development, Clinical Affairs, Regulatory/Quality.
- Language Proficiency: Fluency in both English and Spanish is required for seamless communication with our stakeholders.
- In compliance with GDPR and Spanish LOPDGDD, Heuristik Technologies, S.L. processes your personal data solely for the purpose of managing this recruitment process. Your data will be deleted once the selection process concludes, unless you explicitly consent (e.g., via your application) to retain your CV in our talent pool for future opportunities for a maximum of 2 years. You may exercise your rights of access, rectification, erasure, objection, restriction of processing, or withdraw your consent at any time by contacting our Data Protection Officer at [email protected]. For more details, or to lodge a complaint with the Spanish Data Protection Agency (AEPD), please review our Privacy Policy https://heuristik.com/privacy-policy.

📌 Asistente ejecutivo (España)
🏢 HEURISTIK
📍 España