Executive Personal Assistant (Remote)

Compensation: $10–15 USD/hour (based on experience) Location: Remote Hours: Monday–Friday, 9am–5pm (minimum)

Contract Type: Freelance We're looking for a highly organized, detail-oriented Executive Personal Assistant to support a busy executive across both business and personal life. This is a dynamic, high-trust role for someone who thrives on structure, anticipates needs before they arise, and can juggle multiple priorities across time zones without dropping a ball. What You'll Do

Calendar & Scheduling

•⁠ ⁠Manage the employer's full calendar — meetings, appointments, travel, and schedule changes

•⁠ ⁠Prevent scheduling conflicts and proactively resolve clashes

•⁠ ⁠Coordinate with business associates to schedule meetings across multiple general time zones

Systems & Organization

•⁠ ⁠Maintain and update Notion workspace, with particular attention to keeping travel itineraries current and accurate

Communication & Handover

•⁠ ⁠Hold daily check-in meetings with the employer for updates and requests

•⁠ ⁠Provide a thorough handover to the weekend assistant every Friday afternoon

Purchasing & Logistics

•⁠ ⁠Source, order, and purchase items as needed

•⁠ ⁠Manage shipping of business-related documentation





•⁠ ⁠Arrange gifts for family occasions (birthdays, Mother's Day, Father's Day)

•⁠ ⁠Handle miscellaneous requests for the employer and their family/friends

Inventory & Records Management

•⁠ ⁠Track personal inventory

•⁠ ⁠Monitor and manage license renewal deadlines (e.g., PPL, skydiving certification)

Bookings & Appointments

•⁠ ⁠Book personal medical and aesthetic treatments

•⁠ ⁠Coordinate medical appointments and respond to emergencies as needed

•⁠ ⁠Book restaurants and activities

What We're Looking For

•⁠ ⁠Proven experience as an Executive Assistant, Personal Assistant, or similar role

· Fluent spoken and written English is essential, additional languages are highly desirable.

•⁠ ⁠Excellent organizational skills and close attention to detail

•⁠ ⁠Strong communication skills and comfort liaising across time zones

•⁠ ⁠Proficiency with Notion (or similar project/task management tools)

•⁠ ⁠Discretion and reliability in handling sensitive personal and business matters

•⁠ ⁠Ability to work independently while staying closely aligned with the employer's priorities Interested candidates, please reach out with your CV or Resume to [email protected]

📌 Executive Personal Assistant (Remote) (España)
🏢 Eventics Challenge
📍 España