ph3Your mission /h3 pbHR Admin Specialist /b /p pFull-time | Madrid | HR Admin Europe /p pbPosition Summary /b /p pThe HR Admin Specialist is responsible for delivering day-to-day HR operations and administrative support to ensure efficient office operations and a positive employee experience. The role supports the full employee lifecycle, local HR administration, payroll coordination, office management, and general administrative activities while ensuring compliance with company policies and local legislation. As an individual contributor, the role works closely with the Head of HR Admin Europe, HR Business Partners, employees, and external service providers to deliver high-quality operational HR and administrative services. /p pbReporting Line /b /p pReports to the Head of HR Admin Europe /p pbMajor Responsibilities /b /p pbHR Operations /b /p ulliSupport the full employee lifecycle, including onboarding, offboarding, and employee administration. /liliMaintain accurate employee records, HR documentation, attendance, leave management, and HR system updates. /liliCoordinate monthly payroll administration by collecting and validating payroll information and acting as the liaison with external payroll providers. /liliSupport employee benefits administration and coordinate with external providers. /liliSupport local Occupational Health Safety (PRL) activities in accordance with Spanish legislation. /liliProvide day-to-day HR support to employees regarding HR policies, payroll, benefits, social security, and administrative matters. /liliSupport employee engagement initiatives, internal events, and employer branding activities. /li /ul pbOffice Administrative Support /b /p ulliCoordinate day-to-day office operations, facilities,



office supplies, and workplace services. /liliManage office correspondence, visitors, documentation, filing systems, and administrative records. /liliCoordinate domestic and international business travel and act as the primary contact for travel service providers. /liliManage contracts and internal approval processes for office-related services. /liliMaintain local IT inventory and coordinate IT-related requests with internal and external support teams. /li /ul pbVendor Financial Administration /b /p ulliSupport accounts payable processes and coordinate invoices with Finance. /liliCoordinate relationships with office suppliers and external service providers. /liliSupport procurement of office-related services and identify cost-effective administrative solutions. /li /ul pbCross-Functional Support Continuous Improvement /b /p ulliCollaborate with HR, Finance, IT, Legal, and other internal functions to support business operations. /liliContribute to continuous improvement of HR and administrative processes, documentation, and ways of working. /liliSupport additional HR and administrative projects as assigned.



/li /ul h3Your profile /h3 pbPerformance Indicators /b /p ulliAccuracy and timeliness of HR administration and payroll coordination /liliEmployee satisfaction with HR and administrative support /liliTimely onboarding and offboarding execution /liliAccuracy of employee records and HR documentation /liliEfficient office operations and vendor management /liliCompliance with local labour legislation, PRL requirements, and internal policies /liliDelivery of assigned HR and administrative projects /li /ul pbRequired Qualifications /b /p ulliBachelor's degree in Human Resources, Business Administration, Administration, or a related field. /liliMinimum 2 years of experience in HR operations, office administration, or a related support function. /liliExperience supporting payroll administration, employee lifecycle processes, and office operations. /liliExperience with Spanish labour legislation and Occupational Health Safety (PRL) requirements is an advantage. /liliExperience coordinating domestic and international business travel is an advantage. /liliProficiency in Microsoft Office and HRIS/ERP systems. /liliFluent in Spanish and English (C1); Chinese is an advantage. /li /ul pbSkills Competencies /b /p ulliStrong organizational and administrative skills with excellent attention to detail. /liliService-oriented mindset with a proactive and hands-on approach. /liliStrong communication and stakeholder management skills. /liliAbility to manage multiple priorities in a fast-paced, multicultural environment. /liliStructured, reliable, and solution-oriented working style. /liliStrong collaboration skills and ability to work effectively across functions. /liliHigh level of discretion and professionalism when handling confidential information. /li /ul pbTravel Requirement /b /p pOccasional travel within Europe as required. /p /p #J-18808-Ljbffr

📌 HR & Admin Specialist (d/f/m) (Madrid)
🏢 Ja Solar
📍 Madrid