Our client, a leading general Private Equity firm, is looking for a top performing Bilingual Executive Assistant to support a Global Partner in a highly active deal environment.

This position will be undertaken from Madrid, however support an individual who is based out of London.

Responsibilities

- Own and manage a complex and high stakes agenda managing competing priorities across stakeholders, geographies and time zones
- Manage a high volume inbox
- Anticipate and proactively resolve scheduling conflicts, acting as gatekeeper ensuring partner’s time is protected for high impact work
- Flawlessly plan and execute complex, multi-stop, global travel itineraries, often under time pressure and subject to last minute changes
- Act as trusted extension of the Partner, liaising and building rapport with key stakeholders, managing sensitivities and ensuring the right level of information is shared
- Produce clear and concise briefing materials to ensure Partner prepped for meetings effective decision making
- Pre-empt challenges before they arise and deliver solutions instantly
- Manage multiple priorities simultaneously, ensuring nothing is dropped

Qualifications

8+ years experience in global Financial Services (transaction based) essential for this position.





This role will be undertaken in English, whilst knowledge of Spanish is beneficial (for integration in local office). A solid grasp of standard Tech (Office, Google Workspace, Zoom, Slack, CRM software, relevant AI tools etc.) is also required.

The successful candidate will thrive in a “first-time-right” environment, where precision, pace, and reliability are non-negotiable. It’s essential that they are a strong communicator, with the intuition and judgement required given the challenge of supporting a senior stakeholder located in a different geography. They will connect the dots quickly, consistently looking beyond immediate tasks to understand priorities and the wider business context. This is a position for a Madrid based individual who seeks a rigorous position with genuine international exposure.

Location - Madrid

Contract - Permanent

Salary - Competitive + Bonus + Generous benefit package

Timetable - Full time, absolute flexibility required

Hybrid/On site - Predominately on site with 1 day wfh

VSS is a recruitment firm committed to merit-based selection and non-discrimination under Spanish and EU law.

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📌 Bilingual Executive Assistant - Madrid, Comunidad de Madrid, Spain
🏢 Talent
📍 Madrid