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HR & Admin Specialist

Full-time | Madrid | HR & Admin Europe

Position Summary

The HR & Admin Specialist is responsible for delivering day-to-day HR operations and administrative support to ensure efficient office operations and a positive employee experience. The role supports the full employee lifecycle, local HR administration, payroll coordination, office management, and general administrative activities while ensuring compliance with company policies and local legislation. As an individual contributor, the role works closely with the Head of HR & Admin Europe, HR Business Partners, employees, and external service providers to deliver high-quality operational HR and administrative services.

Reporting Line

Reports to the Head of HR & Admin Europe

Major Responsibilities

HR Operations

- Support the full employee lifecycle, including onboarding, offboarding, and employee administration.
- Maintain accurate employee records, HR documentation, attendance, leave management, and HR system updates.
- Coordinate monthly payroll administration by collecting and validating payroll information and acting as the liaison with external payroll providers.
- Support employee benefits administration and coordinate with external providers.
- Support local Occupational Health & Safety (PRL) activities in accordance with Spanish legislation.
- Provide day-to-day HR support to employees regarding HR policies, payroll, benefits, social security, and administrative matters.
- Support employee engagement initiatives, internal events,



and employer branding activities.

Office & Administrative Support

- Coordinate day-to-day office operations, facilities, office supplies, and workplace services.
- Manage office correspondence, visitors, documentation, filing systems, and administrative records.
- Coordinate domestic and international business travel and act as the primary contact for travel service providers.
- Manage contracts and internal approval processes for office-related services.
- Maintain local IT inventory and coordinate IT-related requests with internal and external support teams.

Vendor & Financial Administration

- Support accounts payable processes and coordinate invoices with Finance.
- Coordinate relationships with office suppliers and external service providers.
- Support procurement of office-related services and identify cost-effective administrative solutions.

Cross-Functional Support & Continuous Improvement

- Collaborate with HR, Finance, IT, Legal, and other internal functions to support business operations.
- Contribute to continuous improvement of HR and administrative processes, documentation, and ways of working.
- Support additional HR and administrative projects as assigned.

Your profile

Performance Indicators

- Accuracy and timeliness of HR administration and payroll coordination




- Employee satisfaction with HR and administrative support
- Timely onboarding and offboarding execution
- Accuracy of employee records and HR documentation
- Efficient office operations and vendor management
- Compliance with local labour legislation, PRL requirements, and internal policies
- Delivery of assigned HR and administrative projects

Required Qualifications

- Bachelor's degree in Human Resources, Business Administration, Administration, or a related field.
- Minimum 2 years of experience in HR operations, office administration, or a related support function.
- Experience supporting payroll administration, employee lifecycle processes, and office operations.
- Experience with Spanish labour legislation and Occupational Health & Safety (PRL) requirements is an advantage.
- Experience coordinating domestic and international business travel is an advantage.
- Proficiency in Microsoft Office and HRIS/ERP systems.
- Fluent in Spanish and English (C1); Chinese is an advantage.

Skills & Competencies

- Strong organizational and administrative skills with excellent attention to detail.
- Service-oriented mindset with a proactive and hands-on approach.
- Strong communication and stakeholder management skills.
- Ability to manage multiple priorities in a fast-paced, multicultural environment.
- Structured, reliable, and solution-oriented working style.
- Strong collaboration skills and ability to work effectively across functions.
- High level of discretion and professionalism when handling confidential information. xqbhyrx

Travel Requirement

Occasional travel within Europe as required.

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📌 HR & Admin Specialist (d/f/m) (Madrid)
🏢 Ja Solar
📍 Madrid