ppWe are seeking ab high‑organized, proactive, and detail‑oriented professional to take on a multifaceted role as Executive Assistant. /b This position provides comprehensive support to the CEOs and senior leadership team, while also ensuring smooth day‑to‑day coordination of executive office operations across locations. /p h3Key responsibilities for this role include: /h3 ul liManage the CEO’s calendar, including scheduling meetings, coordinating internal and external appointments, and ensuring effective time management. /li liProvide personal and administrative assistance to the CEO, acting as a trusted point of support in daily activities and priorities. /li liCoordinate travel arrangements for CEOs, including bookings, itineraries, and follow‑up through corporate travel tools. /li liManage and track CEO‑related expenses, ensuring accuracy, compliance, and timely reporting. /li liSupport the planning, coordination, and execution of events involving CEOs and senior leadership. /li liAct as a liaison between the CEO and internal teams, staff, and external stakeholders, ensuring clear and professional communication. /li liAssist with internal and external communications on behalf of the CEO, including drafting emails and correspondence. /li liCoordinate agendas and calendars for key staff members, ensuring alignment and efficient scheduling. /li liOrganize travel arrangements for staff members and provide logistical support as needed. /li liSupport the planning and coordination of staff and corporate events, including executive team and cross‑team events. /li liCoordinate and manage events related to the CT team, ensuring logistics, agendas, and follow‑up actions are properly handled. /li liOversee and follow up on office management activities in Barcelona, Madrid and Valencia, ensuring consistency and operational efficiency.



/li liProvide backup support to key team members when required, ensuring continuity of service. /li liManage meeting room agendas and availability in the Barcelona office. /li liSupport accounting and administrative processes related to travel partners, including reconciliation and coordination with finance teams. /li liCollaborate closely with internal departments to support smooth execution of projects and initiatives. /li liCoordinate meetings, prepare agendas, take minutes, and follow up on action items to ensure timely completion. /li liHandle special projects and additional responsibilities as assigned by the CEO or senior management. /li /ul h3Are you the person we are looking for? /h3 ul liBachelor’s degree in business administration, Project Management, or a related field. /li liMinimum of 5 years of experience in a combination of executive support, experience working /li liStrong organizational, communication, and interpersonal skills. /li liProven ability to manage multiple projects simultaneously and meet deadlines. /li liExcellent problem‑solving skills and attention to detail. /li liProficient in Microsoft Office and project management software. /li liAbility to work independently and as part of a team. /li liProficiency in Spanish and English. Catalan is a plus. /li /ul pbTeamwork: /b Ability to work effectively in a collaborative environment. /p pbCommunication: /b Socially adept with strong verbal and written communication skills. /p pbProactivity Organization: /b Highly proactive with the ability to manage own workload and prioritize tasks effectively. /p pbAttention to Detail: /b Meticulous and thorough in all aspects of work. /p pbIntellectual Curiosity: /b A natural desire to learn and grow professionally. /p pbCommitment Flexibility: /b Dedicated and adaptable to changing needs. /p /p #J-18808-Ljbffr

📌 Administrador/a de Fincas (Barcelona)
🏢 Paul Marlex
📍 Barcelona