ph3Office Manager - part-time: 4 days pw /h3 pbDepartment: /b Office Operations Management /p pbEmployment Type: /b Permanent /p pbLocation: /b Madrid /p h3Description /h3 pbLocation: /b Madrid, Spain. bWork Model: /b Onsite. Part-time (32 hrs / 4 days pw). bEmployment Type: /b Part-time. /p pbAbout osapiens /bbr/At osapiens, more than 550 talented minds unite around one mission: enabling sustainable growth for businesses worldwide. Founded in 2018 and headquartered in Mannheim, Germany, we have built the AI-driven osapiens HUB - a multi-tenant platform hosting 26 enterprise-grade solutions designed for cross-company collaboration, automation, and compliance. With offices across Europe and the US, we are shaping the future of scalable and secure business technology. /p pbThe Role /bbr/As the bOffice Manager /b, you will be the central point of contact for the Madrid office, ensuring day-to-day operations run smoothly and efficiently. You will create a welcoming and productive work environment, manage office services and vendors, support local employee events, and work closely with regional and international teams to maintain high workplace standards. /p pThis is a bpart-time role (4 days per week onsite) /b, where you would collaborate closely with our current (part-time) Office Manager. /p pThis role requires a hands‑on, service-oriented professional who thrives in a dynamic, fast‑growing international environment and enjoys balancing operational excellence with employee engagement. /p h3Your Responsibilities /h3 pbOffice Operations Facilities Management /b /p ul liOversee the daily operations of the Madrid office.



/li liEnsure the office environment is professional, organized, and fully operational at all times. /li liCoordinate office maintenance, repairs, cleaning services, and facility-related issues. /li liManage office supplies (including food drink), equipment, inventory, and vendor relationships. /li /ul pbWorkplace Experience /b /p ul liCreate a positive and welcoming environment for employees and visitors. /li liCoordinate office events as well as local events (partnering with the Marketing team) as well as team gatherings, celebrations, and employee engagement activities. /li liEnsure meeting rooms, collaboration spaces, and common areas are maintained to a high standard. /li liCoordinating high‑profile visits (i.e. ensuring any preparation needed is done, rooms booked, catering prepared as necessary). /li liCoordinating office tours e.g. new joiners after onboarding. /li /ul pbAdministrative Support /b /p ul liHandle general office administration and correspondence. /li liAssist with invoice processing, purchase orders, and office‑related budget tracking. /li liMaintain office records, contracts, and documentation. /li /ul pbHealth, Safety Compliance /b /p ul liSupport compliance with local workplace regulations and health safety requirements.



/li liCoordinate emergency procedures and maintain workplace safety documentation. /li liPartner with People and Finance teams on local administrative requirements. /li /ul h3Your Experience /h3 ul li3+ years of experience in Office Management, Workplace Operations, Facilities Coordination, Executive Support, or a similar role. /li liStrong organizational and multitasking skills with exceptional attention to detail. /li liExcellent interpersonal and communication skills. /li liAbility to work independently and proactively solve problems. /li liExperience managing external vendors and service providers. /li liProficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint). /li liFluency in Spanish and English, both written and spoken. /li /ul pbNice to have: /b /p ul liExperience working in an international or fast-growing technology company. /li liFamiliarity with office budgeting and invoice management. /li liExperience supporting employee engagement and workplace events. /li liKnowledge of workplace health and safety requirements. /li /ul h3Join us for this and more... /h3 ul liA purpose-driven mission with and for global industry pioneers in tackling complex challenges. /li liRoom for creativity through collaborative teamwork and an open communication culture. /li liFuel for your growth journey, both personally and professionally. /li liSustainable mobility options, promoting eco-friendly commuting solutions. /li liFun team events and outings with our general teams. /li liInspiring workspaces in Mannheim, Madrid and beyond. /li /ul /p #J-18808-Ljbffr

📌 Office Manager - part-time: 4 days pw (Madrid)
🏢 osapiens Holding
📍 Madrid