ph3Overview /h3 pAre you interested in joining a dynamic and international team of professionals to transform education? IE University's Office of the Rector is looking for an Assistant to join its team! IE University is looking for an Executive Assistant to the Office of the Rector. The Executive Assistant will provide high-level administrative and operational support to the Rector and the Director of the Office of the Rector, ensuring the seamless management of executive schedules, strategic projects, institutional relations, and day-to-day operations. The role is also responsible for overseeing protocol arrangements for institutional visits, official ceremonies, senior-level meetings, and external engagements while ensuring the highest standards of professionalism, accuracy, and attention to detail. Acting as a trusted partner, the Executive Assistant exercises sound judgment, discretion, and professionalism in all matters. /p pbWhy IE University? /b /p pEvery story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact. /p pAt IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future. /p pbOur mission /b /p pWe support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world. /p pbOur Purpose /b /p pTo foster positive change. /p pbValues /b /p ul liCultivate the humanistic approach.



/li liEmpower your entrepreneurial spirit /li liCherish the diversity of people, mind, and experience /li liDrive innovation with a proactive mindset /li /ul pWe are looking for a person to join a full-time position in bMadrid - IE Tower. /b /p h3Responsibilities /h3 pbYour role as an Assistant will involve: /b /p ul liExecutive Support and Office Management: ul liProvide executive support to the Rector and the Director of the Office of the Rector /li liManage complex calendars, meetings, and competing priorities /li liCoordinate domestic and international travel arrangements /li liOrganize institutional visits, official events, and protocol-related activities /li liPrepare agendas, briefing materials, minutes, and follow-up action /li liScreen phone calls, inquiries, and requests, managing them appropriately /li /ul /li liExecutive Coordination and Communications: ul liManage incoming visits, calls, emails, and correspondence based on urgency and importance /li liLiaise with internal teams, external partners, suppliers, and other stakeholders /li liMaintain strict confidentiality and handle sensitive information with discretion /li /ul /li liExecutive Communications and Documentation: ul liProduce, translate, and prepare high-quality reports, presentations, briefing notes, and executive correspondence /li liProvide support for virtual meetings and remote collaborations /li /ul /li liOffice Operations and Internal Coordination: ul liCoordinate with other departments to ensure adherence to policies and decisions /li liPrepare, submit,



and reconcile expense reports in accordance with institutional policies /li liPerform other tasks to support the day-to-day running of the Office of the Rector when needed /li /ul /li liInstitutional Relations and Protocol: ul liSupport the organization of institutional visits, high-level meetings, and official events, ensuring compliance with protocol requirements and institutional standards /li liCoordinate and facilitate interactions with senior executives, government officials, ambassadors, academic leaders, and international partners /li liFoster effective working relationships in a multicultural environment, demonstrating cultural awareness, diplomacy, and adaptability /li /ul /li /ul h3Qualifications /h3 pbTo thrive in this role, you should possess the following qualifications: /b /p ul liDegree in Executive Assistance, Business Administration, or a related field, or equivalent professional experience /li liProven experience supporting senior executives in an international environment /li liFluent English and Spanish (written and spoken) /li liExceptional organizational skills and attention to detail /li liExcellent judgment, discretion, and the ability to handle highly confidential information /li liExperience coordinating institutional events and protocol-related activities is highly valued /li liStrong stakeholder management and interpersonal skills /li liAbility to manage multiple priorities in a fast-paced international environment /li liProficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, and Teams) /li liProactive, service-oriented mindset with strong problem-solving abilities and a hands-on approach /li liEU work permit /li /ul pAt IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process. /p /p #J-18808-Ljbffr

📌 Executive Assistant, Office of the Rector (Madrid)
🏢 Ie University
📍 Madrid