ppDescripción del trabajo Overview: Are you interested in joining a dynamic and international team of professionals to transform education? IE University's Office of the Rector is looking for an Assistant to join its team! IE University is looking for an Executive Assistant to the Office of the Rector. The Executive Assistant will provide high-level administrative and operational support to the Rector and the Director of the Office of the Rector, ensuring the seamless management of executive schedules, strategic projects, institutional relations, and day-to-day operations. The role is also responsible for overseeing protocol arrangements for institutional visits, official ceremonies, senior-level meetings, and external engagements while ensuring the highest standards of professionalism, accuracy, and attention to detail. Acting as a trusted partner, the Executive Assistant exercises sound judgment, discretion, and professionalism in all matters. /ph3Why IE University? /h3pEvery story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact. At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future. /ph3Our mission /h3pWe support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world. /ph3Our Purpose /h3pTo foster positive change. /ppValues 1.



Cultivate the humanistic approach. 2. Empower your entrepreneurial spirit 3. Cherish the diversity of people, mind, and experience 4. Drive innovation with a proactive mindset /ppWe are looking for a person to join a full-time position in Madrid - IE Tower. /ph3Responsibilities /h3ulliExecutive Support and Office Management: ulliProvide executive support to the Rector and the Director of the Office of the Rector /liliManage complex calendars, meetings, and competing priorities /liliCoordinate domestic and international travel arrangements /liliOrganize institutional visits, official events, and protocol-related activities /liliPrepare agendas, briefing materials, minutes, and follow-up actions /liliScreen phone calls, inquiries, and requests, managing them appropriately /li /ul /liliExecutive Coordination and Communications: ulliManage incoming visits, calls, emails, and correspondence based on urgency and importance /liliLiaise with internal teams, external partners, suppliers, and other stakeholders /liliMaintain strict confidentiality and handle sensitive information with discretion /li /ul /liliExecutive Communications and Documentation: ulliProduce, translate, and prepare high-quality reports, presentations, briefing notes, and executive correspondence /liliProvide support for virtual meetings and remote collaborations /li /ul /liliOffice Operations and Internal Coordination: ulliCoordinate with other departments to ensure adherence to policies and decisions /liliPrepare, submit,



and reconcile expense reports in accordance with institutional policies /liliPerform other tasks to support the day-to-day running of the Office of the Rector when needed /li /ul /liliInstitutional Relations and Protocol: ulliSupport the organization of institutional visits, high-level meetings, and official events, ensuring compliance with protocol requirements and institutional standards /liliCoordinate and facilitate interactions with senior executives, government officials, ambassadors, academic leaders, and international partners /liliFoster effective working relationships in a multicultural environment, demonstrating cultural awareness, diplomacy, and adaptability /li /ul /li /ulh3Qualifications /h3ulliDegree in Executive Assistance, Business Administration, or a related field, or equivalent professional experience /liliProven experience supporting senior executives in an international environment /liliFluent English and Spanish (written and spoken) /liliExceptional organizational skills and attention to detail /liliExcellent judgment, discretion, and the ability to handle highly confidential information /liliExperience coordinating institutional events and protocol-related activities is highly valued /liliStrong stakeholder management and interpersonal skills /liliAbility to manage multiple priorities in a fast-paced international environment /liliProficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, and Teams) /liliProactive, service-oriented mindset with strong problem-solving abilities and a hands-on approach /liliEU work permit /li /ulpAt IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process. /p /p #J-18808-Ljbffr

📌 Assistant, Office Of The Rector (Madrid)
🏢 Jobbydoo
📍 Madrid