ph3Primary Objective Of Position /h3 pThe bSales Administrative Assistant /b provides operational, administrative, and coordination support to the Sales organization, ensuring the effective execution of commercial activities across the portfolio. The role supports day-to-day sales operations, including coordination of projects, meetings, sales events, reporting, documentation, and commercial materials, enabling timely, consistent, and high-quality delivery. Acting as a key link between Sales, Marketing, Finance, Customer Service, and external partners, the position ensures smooth collaboration among stakeholders, compliance with internal policies and procedures, and efficient implementation of commercial initiatives. /p h3Major Accountabilities /h3 ulliAct as a primary coordination point between the Sales team and internal stakeholders (Marketing, Finance, Commercial Excellence…) as well as external vendors, ensuring smooth communication and timely execution of activities. /liliManage and maintain sales-related documentation, databases, commercial materials, customer information, and internal repositories (e.g., SharePoint, Teams, CRM systems), ensuring accuracy and accessibility. /liliSupport the preparation, coordination, and tracking of sales reports, presentations, forecasts, business reviews, and commercial deliverables. /liliCoordinate and execute end-to-end administrative logistics for sales meetings, national sales conferences, cycle meetings, field force trainings, customer events, and other commercial activities, including venue management, travel arrangements, registrations, materials preparation, and post-event documentation.



/liliSupport the Sales Leadership Team in planning and coordinating field force activities and commercial projects. /liliLiaise with agencies, suppliers, and third-party providers to ensure timely delivery of commercial materials and services aligned with business requirements. /liliSupport purchase orders, invoicing processes, vendor onboarding, budget tracking, expense reconciliation, and audit requirements related to the Sales department. /liliConsolidate meeting minutes, key action items, and follow-up plans to ensure execution and alignment across the sales organization. /liliManage department calendars, meeting scheduling, travel arrangements, and logistical coordination for sales leadership and cross-functional team meetings. /liliSupport internal communications, including sales updates, announcements, meeting communications, and distribution of commercial information to the field force. /liliManage and control promotional material inventory, sales aids, samples (where applicable), and commercial assets across office and warehouse locations. /liliCoordinate and resolve operational inquiries and administrative issues raised by the sales force, ensuring timely communication, stakeholder alignment, and effective support. /liliSupport the preparation, maintenance, and monitoring of sales performance reports, KPIs, incentive-related documentation, and dashboard updates. /liliEnsure accurate data management and support activities related to CRM systems and customer databases. /liliAssist in the implementation and follow-up of sales excellence initiatives, business processes, and continuous improvement projects. /li /ul /p #J-18808-Ljbffr

📌 Sales Administrative Assistant - ADC - Madrid
🏢 Abbott
📍 Madrid