Receptionist & Administrative Assistant (Full-Time) (NL/EN/FR)

Location: Brussels (1020 – Laeken)

Contract: Fixed-term contract (with the possibility of a permanent contract)

Working hours: Full-time (38 hours/week)

Experience: Minimum 2 years

Languages: Dutch, French and English – Fluent (mandatory)

About Ask Nestor

At Ask Nestor, we create happy buildings.

We are a hospitality and building services company operating throughout Brussels and Flanders, specialising in reception services, workplace hospitality and building support services.

Our mission is simple: to create exceptional experiences for visitors and tenants by delivering outstanding service, operational excellence, and meticulous attention to detail.

Joining Ask Nestor means becoming part of a dynamic and fast-growing company where people, professionalism, innovation, and service quality are at the heart of everything we do.

Your Mission

For one of our prestigious international clients based in Laeken (Brussels), we are looking for a full-time Receptionist & Administrative Assistant who is passionate about customer service and enjoys working with people.

As the face of the building, you will ensure that every visitor receives a warm, professional, and personalised welcome while guaranteeing smooth daily operations at reception.

You will play a key role in maintaining the premium image of both our client, and Ask Nestor.

Why Join Ask Nestor?

At Ask Nestor, we believe that an exceptional workplace starts with an exceptional reception.

Every member of our hospitality team represents our company in prestigious office buildings and contributes directly to creating an outstanding workplace experience.

We are looking for someone who is reliable, proactive, organized,



and service-oriented, and who wants to build a long-term career within a growing company.

If you enjoy working in an international environment where no two days are the same, we would love to meet you.

Your Profile

You are the ideal candidate if you:

- Speak Dutch, French, and English fluently (spoken and written) – all three languages are mandatory.
- Have at least two years of experience in reception, hospitality, customer service, or administration.
- Enjoy welcoming visitors and delivering excellent customer service.
- Have excellent communication skills and a professional appearance.
- Are organised, autonomous, and able to manage multiple priorities.
- Respect confidentiality and internal procedures.
- Are comfortable using Microsoft Office, Gmail, and digital workplace tools.
- Have strong attention to detail and take pride in delivering high-quality service.
- Are adaptable and enjoy working in an international corporate environment.

Your Responsibilities

Your responsibilities will include:

- Welcoming, registering, and assisting visitors, tenants, suppliers, and contractors.
- Managing incoming calls and directing them appropriately.
- Handling visitor registrations, access badges, keys, and access control procedures.
- Coordinating external service providers and maintenance interventions.
- Receiving, sorting, and distributing incoming mail,



parcels, and deliveries.
- Preparing and coordinating express shipments.
- Managing meeting room support when required.
- Maintaining reception procedures and actively contributing to service improvements.
- Learning all reception processes to ensure service continuity during colleagues' absences.
- Maintaining an immaculate, secure, and professional reception area.
- Providing operational support to other Ask Nestor sites when required.
- Supporting administrative tasks related to facility management and workplace services.

Required Languages

The successful candidate must be fluent in:

- Dutch (C1/C2) – Mandatory
- French (C1/C2) – Mandatory
- English (C1/C2) – Mandatory

Excellent verbal and written communication skills are essential.

What We Offer

- Full-time contract (38 hours/week).
- Fixed working schedule from Monday to Friday.
- Possibility of a permanent contract after successful evaluation.
- A premium working environment within an international company.
- A varied position combining hospitality, administration, and workplace services.
- High levels of autonomy and responsibility.
- Continuous training and professional development.
- Career opportunities within a rapidly growing company operating across Brussels and Flanders.

Benefits

- Meal vouchers
- Eco vouchers
- DKV hospitalisation insurance
- End-of-year bonus (13th month)
- Holiday pay
- Public transport reimbursement in accordance with Belgian legislation
- Professional dress code provided and maintained by Ask Nestor
- Opportunities to work on prestigious sites throughout Brussels and Flanders

A supportive and multicultural working environment.

📌 Receptionist & administrative assistant 100% (nl, fr, en) (España)
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