Organisation/Company BARCELONA SUPERCOMPUTING CENTER Research Field Other Researcher Profile Other Profession Positions Other Positions Application Deadline 23 Jul 2026 - 23:59 (Europe/Madrid) Country Spain Type of Contract Permanent Job Status Full-time Is the job funded through the EU Research Framework Programme? Not funded by a EU programme Is the Job related to staff position within a Research Infrastructure?

No Offer

Description

Reference: 342_26_AII_AIDA Job title: AI Institute Director Assistant About BSC The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe, was a founding and hosting member of the former European HPC infrastructure PRACE (Partnership for Advanced Computing in Europe), and is now hosting entity for EuroHPC JU, the Joint Undertaking that leads large-scale investments and HPC provision in Europe. The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress.

BSC combines HPC service provision and R&D; into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over 1000 staff from 60 countries.

Look at the BSC experience: BSC-CNS YouTube Channel Let’s stay connected with BSC Folks! We are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research. In instances of equal merit, the incorporation of the under-represented sex will be favoured.

We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences. If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer. We value diversity of experiences and skills, and you could bring unique perspectives to our team.

Context And Mission The Barcelona Supercomputing

Center – Centro Nacional de Supercomputación (BSC-CNS) is establishing its new Institute of Artificial Intelligence (AI Institute),



a strategic initiative that positions BSC at the forefront of Artificial Intelligence (AI) and High-Performance Computing (HPC) research worldwide. To ensure the smooth functioning of this high-impact initiative, BSC is seeking a highly organized and proactive Executive Assistant to support the AI Institute Director. The selected candidate will provide comprehensive administrative and organizational support, acting as a key enabler of the Director’s strategic, scientific, and institutional duties.

This position requires discretion, autonomy, and the ability to manage complex tasks in a dynamic, international research environment.

Key Duties Manage the AI Institute Director’s agenda, correspondence, and travel, ensuring efficient scheduling, prioritization, and coordination with internal and external stakeholders. Prepare and organize meetings, including agendas, minutes, follow-ups, and documentation for the Director’s internal and international engagements. Draft, review, and format presentations, reports, and institutional documents with accuracy, confidentiality, and attention to detail.

Coordinate communication and workflow between the AI Institute, other BSC departments, and international research partners to ensure smooth collaboration. Organize visits, events, and delegations, overseeing agendas, logistics, and visitor coordination. Maintain organized digital and physical filing systems and support the preparation of official documentation for research and administrative activities.

Anticipate administrative and operational needs, providing proactive support to optimize the Director’s efficiency and the daily operations of the AI Institute.

Requirements Education Professional training in Executive Assistance, Administration, or equivalent (FPII/CMGS). A university degree in Business Administration, Communication, or related fields will be valued.

Essential





Knowledge and Professional Experience Minimum of 3 years of experience as an Executive Assistant, ideally supporting senior leadership in a research, scientific, or technology environment. Proven experience in managing international agendas, travel, and correspondence for executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent office packages.

Additional

Knowledge and Professional Experience Familiarity with academic or research institutions and understanding of scientific terminology (especially AI or HPC fields) will be a strong advantage.

Experience coordinating institutional visits, conferences, or research-related events. Comfortable working in a multicultural, interdisciplinary, and fast-paced environment. Fluency in English (written and spoken), with strong knowledge of Spanish and Catalan.

Competences

Exceptional organizational and time management skills. Strong written and verbal communication abilities. Proactive, flexible, and resourceful attitude. Strong problem-solving and prioritization skills. Team-player attitude. Sociable, approachable, and service-oriented.

Conditions The position will be located at BSC within the Directors Department We offer a full-time contract (35h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, adaptable working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration Holidays: 22 days of holidays + 6 personal days + 24th and 31st of December per our collective agreement Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona BSC-CNS is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other basis protected by applicable state or local law.

📌 AI Institute Director Assistant (Madrid)
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