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Facilities and Administration Supervisor

Department: Customer Experience

Employment Type: Permanent - Full Time

Location: Alhama Campus

Compensation: €22,000 / year

Description

The Facilities and Administration Supervisor plays a vital role in the effective running of our Alhama de Murcia campus, and the associated facilities. You will be a part of our Customer Experience team who work hard to ensure our students have an excellent experience throughout their time at the Alhama campus. The Facilities and Administration Supervisor coordinates day‑to‑day tasks for campus and facilities ensuring supplies are well maintained, facilities are cleaned and fit for purpose, being the first point of call for any issues and provides operational support to the wider team and department.

This is a full‑time role working 39 hours per week, based at our Alhama de Murcia Campus.

Role Duties

Facilities & Maintenance Coordination

- Monitor and log facilities issues, ensuring timely resolution across areas such as utilities, equipment, and general repairs
- Liaise with suppliers and contractors for routine maintenance and service requests
- Track progress, maintain records, and elevate complex or recurring issues to the Facilities & Administration Manager

Accommodation & Cleaning Oversight

- Coordinate daily cleaning operations, including scheduling and quality checks
- Conduct apartment inspections to ensure cleanliness, maintenance, and readiness standards are met
- Report and follow up on issues, keeping relevant teams informed of room status and student impact

Stock & Supplies Management

- Maintain and replenish office, cleaning, kitchen, and student‑facing supplies
- Coordinate ordering of goods and manage stock records, deliveries, and inventory levels

Equipment & Asset Support

- Support procurement and replacement of uniforms, furniture, and operational equipment
- Maintain records of requests,



deliveries, and outstanding items, escalating non‑routine purchases as needed

Vehicle & Logistics Administration

- Assist with the coordination and tracking of rental vehicles, including bookings, maintenance, and issue resolution
- Communicate transport‑related updates and elevate critical issues affecting operations

Supplier Coordination & Invoice Support

- Maintain effective communication with suppliers and verify service delivery against invoices
- Support invoice processing and elevate discrepancies or payment concerns

Operational & Peak Period Support

- Assist with student inductions and high‑volume operational periods (arrivals, departures, events)
- Coordinate with internal teams to ensure smooth delivery of services and a positive student experience

Escalation & Compliance Awareness

- Escalate high‑risk, complex, or recurring issues, particularly those affecting safety, compliance or service quality
- Operate within defined responsibilities, referring formal compliance and risk matters to appropriate stakeholders

OUR CULTURE

At Leading Edge Aviation, our Vision, Mission and Values guide everything that we do. The Facilities and Administration Manager is expected to maintain the highest levels of professionalism, compliance and integrity. This role requires flexibility and a collaborative mindset to contribute to our vision of excellence in everything that we do.

Core Competencies

- Organisation and prioritisation of multiple tasks in a fast‑paced environment




- Strong attention to detail and ability to follow processes through to completion
- Problem‑solving skills with a proactive, solutions‑focused approach
- Familiarity with contractor or supplier coordination, including liaison with external stakeholders
- Confidence using administrative systems, spreadsheets, or tracking tools
- Ability to monitor, track, and maintain accurate records (e.g. issues, stock, supplier activity)
- Basic operational and facilities coordination capability
- Customer‑focused mindset, with awareness of service impact on student experience
- Flexibility and adaptability to changing priorities and operational demands
- Sound judgement in identifying when to elevate issues appropriately
- Strong IT and systems skills
- Excellent written and verbal communication skills with a positive and enthusiastic outlook
- Demonstrable alignment with the company’s core values in attitude, conduct, and work ethic

Other beneficial competencies:

- Experience in facilities, accommodation, hospitality or property management environments
- Experience with stock or inventory management
- Experience supporting operations during peak or high‑volume periods
- Understanding of basic health, safety, and compliance considerations

We know a great team member is more than a checklist. If you have the skills, passion, and commitment to make a difference, we’d like to hear from you, even if you don’t meet every listed requirement.

What We Offer

HAT WE OFFER

- Salary up to €22,000 per annum, reviewed annually
- Commitment to your personal and professional development
- Generous holiday entitlement of 22 working days, which increases with long service, plus public holidays
- An Airspace Day – 1 additional day off per year for something that’s important to you
- Employee referral scheme

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Postúlate en Kit Empleo: kitempleo.es/empleo/6s0yz6

📌 Facilities and Administration Supervisor (Alhama de Murcia)
🏢 Leading Edge Aviation
📍 Alhama de Murcia