Postúlate en Kit Empleo: kitempleo.es/empleo/6btzwr

Executive Assistant

Bilingual English-Spanish

Location: Estepona area, Spain

Working Pattern: Full-time, office-based

Working Hours: UK working hours apply, 9 am – 5:30pm, (10 am – 6:30pm Spain)

Salary: Competitive and dependent on experience

About us

TaxDebts is a specialist UK advisory business supporting company Directors facing HMRC pressure, including winding-up petitions, Gazette issues, account unfreezing, validation orders, and wider tax debt matters. We provide confidential, regulated support to businesses across the UK and operate in a fast-paced, time-sensitive environment where organisation, discretion, and strong communication are essential.

About the role

We are seeking a highly organised, professional, and proactive Executive Assistant to join our team in the Estepona area.

This is a key office-based role supporting the Director and assisting across multiple areas of the business. The successful candidate will play an important part in keeping day-to-day operations organised, ensuring that administrative matters are properly managed, and helping to bridge communication and workflow between the sales and legal teams.

The position combines elements of executive support, office management, administration, and cross-team coordination. It is well suited to someone who is confident working in a fast-paced environment, comfortable taking ownership of tasks, and capable of bringing structure, efficiency, and follow-through to a busy office.

Because the business works in a time-sensitive advisory environment, often involving urgent client matters and fast-moving deadlines, the role also requires someone who can help keep priorities clear, actions moving, and communications properly followed through. The ability to remain calm, organised, and responsive under pressure is important.

This role would suit someone already based in the Costa del Sol, who is confident operating in both English and Spanish and can act as an effective bridge between local operations in Spain and a UK-facing business environment.

We are open to candidates at different levels of seniority. However, this is not an entry-level role. We do require someone with relevant prior experience who can step into the position with confidence, professionalism,



and strong organisational ability.

Key responsibilities

§ Provide day-to-day executive and administrative support to the Director

§ Manage the Director's diary, inbox, appointments, reminders, and general follow-up

§ Support the smooth day-to-day running of the office and assist with general office management

§ Act as a key administrative link between the sales and legal teams, helping to keep matters communicated, coordinated, and progressed

§ Liaise with local suppliers, service providers, and operational contacts in Spanish

§ When necessary, handle incoming calls, emails, and enquiries in a professional and efficient manner

§ Draft, prepare, and organise correspondence, documents, and internal updates

§ Maintain accurate filing systems, records, databases, and CRM information

§ Monitor ongoing tasks and ensure follow-up actions are chased and progressed appropriately

§ Coordinate meetings, schedules, office logistics, and general administrative tasks

§ Provide wider support across the business as required

Candidate profile

We are looking for someone who is reliable, capable, switched-on, and highly organised, with the confidence to work closely with the Director and support across different parts of the business.

The idóneo candidate will be calm under pressure, professional and discreet, proactive and detail-oriented, comfortable juggling multiple priorities, confident following matters through to completion and able to communicate effectively with people at all levels

Essential requirements

§ Excellent native written and spoken English is essential, as the role supports a UK-facing business and requires polished, professional communication with clients, advisors, and counterparties

§ Fluent written and spoken Spanish is essential,



as the role also requires regular communication with local suppliers, service providers, and operational contacts in Spain

§ Previous experience in an executive assistant, office manager, senior administrative, or similar support role

§ Strong organisational skills and the ability to manage multiple tasks and priorities at once

§ Good working knowledge of standard office systems, including Word, Excel, email, and CRM platforms

§ You must be highly discreet and comfortable handling sensitive client, operational, and business information in a confidential and professional manner.

§ Strong attention to detail and good administrative discipline

§ A proactive attitude and the ability to work with minimal supervision

§ Based in the Estepona / Costa del Sol area

§ Full legal right to work in Spain

Desirable experience

§ Experience supporting a Director, owner, or senior leadership figure

§ Experience in a legal, professional services, property, finance, or sales-led environment

§ Experience working in a role that required coordination between multiple departments or teams

§ Experience in office management or operational support

What the role offers

This is an opportunity to join a busy and growing office in a position that offers real variety, responsibility, and scope to become an important part of the wider business. The role would suit someone who enjoys being at the centre of operations, keeping things moving, and providing practical and dependable support in a professional office environment.

Working arrangement

This is a fully office-based role in the Estepona area. Remote or hybrid working is not available.

Salary

Salary will be competitive and dependent on experience. We are happy to consider candidates with different levels of experience, provided they have the relevant background and the right qualities for the role.

How to apply

Please send your CV together with a short introductory email confirming:

§ your current location

§ your right to work in Spain

§ your level of English and Spanish

§ your relevant experience

Applications should be sent to: [email protected]

Job Type: Full-time

Pay: From 2,000.00€ per month

Work Location: In person

Postúlate en Kit Empleo: kitempleo.es/empleo/6btzwr

📌 Executive Assistant (Estepona)
🏢 TAXDEBTS
📍 Estepona