Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians
- put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of. Role purpose As our PMO, you will provide tactical project management backbone for the Global HR Time & Payroll Transformation Program. This is a multiyear, multicountry and multivendor transformation that is harmonising HR time and payroll processes, consolidating the application and vendor landscape, and establishing strong integral governance and predictable execution across all workstreams. You will support the Program Manager, Project Leads, Regional Coordinators and specialist teams by maintaining an integrated view of plans, governance, risks, dependencies, decisions and readiness. Your primary responsibility is to create transparency, discipline and connectivity across the program so that actions are completed, governance requirements are followed and emerging delivery or operational-readiness gaps are identified early.

Key Responsibilities
Program governance and documentation Maintain the program governance framework, annual governance calendar, meeting cadence and terms of reference. Coordinate agendas, pre-reads, minutes, decisions and action logs for Steering Committee, core team and other governance forums. Facilitate update meetings and respective committee meetings, such as Steering Group, Leadership Team meetings and the like.



Ensure required project and governance documentation is complete, current, approved, stored in the agreed repositories and used consistently. Monitor compliance with agreed project management standards, stage gates, approval routes, templates and document-control practices. Maintain an auditable record of key decisions, approvals, scope changes and governance evidence. Integrated planning, tracking and control Maintain the integrated program plan, milestone view, calendars and critical dependencies across time, payroll, technology, data, finance, change and regional delivery. Proactively drive timely and accurate status updates across all workstreams, challenge unclear or overdue commitments and ensure material deviations are escalated. Maintain RAID, dependency, decision, change and action logs, ensuring clear ownership, target dates, escalation and closure evidence. Consolidate inputs into accurate weekly and monthly program reporting, including RAG status, critical-path impacts, management attention points and decisions required. Support baseline control, change-control administration, schedule updates and reconciliation of workstream plans with the overall roadmap. Regional and operational readiness support Lead Regional Transformation Coordinators in establishing and maintaining country readiness plans, checklists, action logs and evidence. Track readiness across people, process, data, technology, vendor,



training, communications, controls, cutover and support dimensions. Connect global workstreams with regional and country teams, clarify hand-offs and ensure local inputs and decisions reach the relevant owners. Flag readiness gaps, cross-country patterns and resource constraints early, and coordinate follow-up through to resolution. Coordinate go-live preparation, cutover coordination, hypercare planning and structured transition to operations. Program coordination and decision support Drive day-to-day support to the Program Manager and enable informed, timely decisions through clear and fact-based information. Coordinate connectivity between internal workstreams, implementation partners and vendors, ensuring commitments, interfaces and dependencies are visible and followed up. Independently plan and facilitate program routines, workshops, reviews and checkpoints; prepare materials and capture agreed outcomes. Steer consolidated resource, budget and forecast inputs with accountable owners and highlight variances requiring management attention. Continuously improve PMO tools, templates, controls and ways of working to reduce administrative friction and strengthen delivery discipline. Key interfaces and scope You will work closely with the Program Manager, Process Owner, Project Leads, Regional Transformation Coordinators, Change & Communications and Data specialists, HR Technology, Finance, People Services, Procurement, country teams and external implementation and payroll partners. The role enables delivery through coordination, control and decision support; accountability for program direction, solution design and individual workstream deliverables remains with the respective accountable owners. Allo

📌 Program Management Officer, Global HR Time (Madrid)
🏢 Wärtsilä
📍 Madrid