REMOTE EXECUTIVE PA TO DIRECTOR OF PRESTIGIOUS EDUCATIONAL INSTITUTE

Location: Remote, with some UK and international travel

Salary: £60,000–£70,000 per annum, negotiable DOE (self-employed)

Position: Full-Time, Permanent

A prestigious international educational institute is seeking an exceptional Executive Personal Assistant to provide high-level executive and personal support to its Founder and Director General. The Institute is dedicated to serious intellectual inquiry, reasoned disagreement and the development of talented people, and engages with distinguished academics, students, alumni, parents, donors and institutional partners around the world. The adecuado candidate will be well presented, intellectually curious and culturally aware, as well as being warm, courteous and calm under pressure.

A trusted, varied position combining senior executive assistance, personal assistance, private secretarial support, project coordination and hospitality, the successful candidate will take ownership of outcomes rather than simply complete tasks. Anticipating needs, protecting the Director General’s time, maintaining oversight of commitments and ensuring that matters are followed through without repeated prompting, you will be trusted to act within clear delegated boundaries, and will communicate proactively and raise matters requiring the Director General’s decision.

The role is remote-first and full-time, supporting an internationally mobile principal working across the UK, Europe, Asia and the eastern United States. The postholder must be comfortable coordinating across time zones and adapting working hours sensibly during periods of travel or particularly busy activity.



Whilst occasional travel with the Director General and attendance at selected Institute programmes will be required, constant physical presence or unrestricted around-the-clock availability is not expected. This opportunity will suit a highly organised, discreet and resourceful professional with excellent communication skills, sound judgement and the confidence to work independently.

DUTIES TO INCLUDE BUT NOT LIMITED TO:

Proactively manage the Director General’s priorities, commitments, deadlines and follow-up actions; identify conflicts and emerging issues, protect time for high-value work and maintain a clear view of matters requiring attention or a decision

Monitor and triage email and other correspondence, identify urgent or sensitive matters, draft polished British-English communications and respond independently where authorised

Track important outstanding messages and follow up to resolution

Manage a complex professional and personal diary across time zones; assess meeting requests, confirm arrangements and prepare concise briefings covering purpose, attendees, background, key issues and decisions required

Arrange end-to-end domestic and international travel, including flights, accommodation, transfers, documentation, visas and contingencies; prepare clear itineraries and practical destination information, balancing convenience, reliability, comfort and cost

Coordinate agreed personal commitments, appointments,



reservations, invitations, family logistics and administrative matters with discretion

Maintain important relationship details and arrange thoughtful correspondence, gifts and acknowledgements where appropriate

Take ownership of defined projects from planning to completion; research options, recommend solutions, coordinate external providers and follow up on milestones

Organise and, where appropriate, help host meetings, lunches, dinners and larger gatherings; coordinate venues, guest lists, invitations, dietary requirements, schedules and follow-up to ensure events achieve their intended purpose

Undertake focused research, compare options and prepare concise briefing notes. Coordinate, as required, with professional advisers and service providers such as bankers, lawyers, tax specialists and investment advisers, ensuring actions and documentation are followed through

ESSENTIAL REQUIREMENTS

Extensive experience as an Executive Assistant, Senior PA, private secretary or in a comparable high-level support role; experience supporting senior leadership in an intellectually demanding, professional, academic or UHNW environment would be advantageous

Exceptional written and spoken English, with the ability to produce polished correspondence and communicate confidently and appropriately with senior academics, professionals and other stakeholders

Previous hospitality or event-hosting experience, additional languages and international experience would be advantageous but are not essential

Outstanding organisation, prioritisation and attention to detail, with the ability to manage complexity, anticipate needs and maintain reliable systems for

📌 Executive Assistant (España)
🏢 19 London
📍 España