Project Coordinator

Summary

Location: Barcelona (Hybrid)

Rate: €125 p/day – Working via EOR

Duration: 12 Months ( potential extension)

About the Client

Our client is a globally recognised technology organisation operating at the heart of the aviation and travel industry. They develop and deliver innovative IT, communications and digital solutions that connect airlines, airports, aircraft and governments around the world.

With an extensive international presence and a diverse workforce, the organisation plays an important role in enabling the safe, secure and efficient movement of people and goods globally. Working across a broad portfolio of technology programmes and projects, they bring together talented teams to develop and deliver solutions that support the evolving needs of the aviation industry.

About the Role

We are seeking a motivated and organised Project Coordinator to join our client's general project community, supporting a range of project activities across an international portfolio of technology projects.

This is an excellent opportunity for someone at the early stages of their career who is looking to develop their project management experience within a fast-paced, collaborative and international environment.

Working alongside experienced project managers and wider project teams, you will play an important role in coordinating activities, maintaining project documentation, monitoring progress and supporting financial and reporting processes.

You will interact with colleagues and stakeholders across different locations, functions and cultural backgrounds, making strong communication skills, attention to detail and a proactive approach essential.

Key Responsibilities:

Project Coordination & Support

- Provide day-to-day coordination and administrative support to project managers and wider project teams.
- Assist with tracking project activities, milestones, deliverables and actions to ensure progress against agreed plans.
- Support project planning activities, including the preparation and maintenance of project plans, trackers, RAID logs and other project documentation.
- Maintain accurate records of project activities,



decisions, risks, issues and dependencies.
- Proactively follow up with project team members to obtain updates and maintain visibility of outstanding activities.

Project Governance & Documentation

- Support project governance processes, ensuring relevant documentation and reporting requirements are maintained.
- Assist with the preparation of project status reports, presentations and management updates.
- Support the transition of projects into operational support, ensuring documentation, handover materials and lessons learned are completed and accessible.
- Help ensure project processes and standards are followed consistently across the project portfolio.

Financial & Commercial Support

- Assist with the monitoring and tracking of project budgets, costs, expenses and financial commitments.
- Support project managers with financial reporting, including monthly project financial statements and forecasts.
- Help monitor project financial performance, supporting the management of costs, revenue and profitability.
- Assist with tracking project-related collections and expenses, escalating any discrepancies or potential concerns.

Communication & Stakeholder Support

- Support effective communication across project teams and stakeholders.
- Coordinate meetings, prepare agendas, capture minutes and track resulting actions where required.
- Help ensure project information is accurate, up to date and communicated through the appropriate reporting channels.
- Build effective working relationships with colleagues and stakeholders across different geographical locations.

What we are looking for

We are interested in candidates who can demonstrate:

- A degree in Business, Administration, Project Management or a related discipline,



or equivalent practical experience.
- An interest in developing a career within project management.
- Some exposure to a project-based working environment, ideally within technology or IT.
- An interest in technology and an understanding of the types of activities involved in delivering IT solutions.
- A basic understanding of financial management concepts, including budgeting, estimating, cost tracking and reporting. • Strong organisational skills and excellent attention to detail.
- Good written and verbal communication skills.
- The ability to manage multiple activities, prioritise workloads and follow up on outstanding actions.
- Confidence working with different teams and stakeholders, including those based in international locations.
- Good general IT skills, particularly Microsoft Office applications such as Excel, PowerPoint and Word.
- Formal project management training or an understanding of project management methodologies would be advantageous.
- Previous experience within an IT solutions provider, technology business or airline/aviation industry would also be beneficial, but is not essential.

The Ideal Candidate

- You are proactive, enthusiastic and highly organised, with a genuine interest in how projects are planned, coordinated and delivered.
- You enjoy working with people, are comfortable operating in a diverse and international environment, and take pride in ensuring that information is accurate, activities are followed through and deadlines are met.
- Most importantly, you are keen to learn, develop new skills and build a foundation for a longer-term career in project management.

Contract & Engagement Arrangements

This is a 12-month contract opportunity, with the successful candidate employed through an appointed Employer of Record (EOR) partner.

The EOR partner will act as the legal employer and manage the associated employment administration, including payroll and employment-related matters.

The successful candidate will work directly with the client's project teams, contributing to day-to-day project coordination and delivery activities.

📌 Project Coordinator (Barcelona)
🏢 Psd Group
📍 Barcelona