BELIEVE IN LIFE. Join a company that takes you further!

Galenicum is one of the fastest growing companies in the pharmaceutical sector! We are enthusiastic about life, devoting our talent and effort to providing high-quality affordable pharmaceuticals worldwide.People are the key to our present and future success, so we carefully select candidates that meet the requirements for each position, however most importantly, who also fit with our cultural DNA and values.

Here’s the lowdown on what your role will actually look like (spoiler alert: it’s awesome!) We are looking for a Business Assistant Regulatory Affairs to join our Assistants team supporting Galenicum Health (Axium). In this role, you will be a key pillar in keeping our regulatory operations running smoothly—taking ownership of international regulatory fee payments, invoicing workflows, supplier coordination, and official document legalizations.

What you'll be rocking:

- Managing the payment of regulatory fees to health agencies worldwide (such as the EMA and other international authorities), ensuring strict compliance with tight deadlines and internal approval workflows.
- Processing and tracking supplier invoices related to regulatory activities via SAP, as well as investigating and resolving billing or payment discrepancies.
- Overseeing the re-invoicing process of regulatory fees to clients (including margin calculations and preparing supporting documentation), ensuring accuracy and timely delivery.
- Assisting in the legalization, apostille management, courier follow-up, submission,



and archiving of regulatory dossier documentation (such as Certificates of Pharmaceutical Product), ensuring full alignment with country-specific requirements.
- Building and maintaining strong day-to-day relationships with external suppliers, couriers, and internal stakeholders (Finance and Regulatory Affairs teams).
- Providing general administrative support to the Regulatory Affairs team to guarantee seamless daily operations and workflow efficiency.

What you bring to the table:

- Minimum of 2 years of experience in administrative, billing, or back-office roles, preferably within a regulatory, legal, or pharmaceutical environment.
- Hands-on experience with SAP or similar ERP systems.
- Solid knowledge and practical experience in payment management, invoice processing, expense tracking, and client re-invoicing.
- Familiarity with document legalization, apostilles, and international regulatory documentation workflows is a strong asset.
- Proficiency in Microsoft Office applications (especially Excel, Word, and Outlook).

Educational milestone:

- Administrative degree (Vocational Training / FP Grado Superior en Administración y Finanzas or equivalent) with strong administrative capabilities.




- Excellent level of English and Spanish, both spoken and written, to communicate effectively with international agencies, suppliers, and clients.

Your key superpowers:

- Self-sufficient, proactive, and decisive mindset with the ability to work independently.
- Highly disciplined, methodical, and detail-oriented—especially when dealing with financial figures, strict deadlines, and official certificates.
- Exceptional organizational, planning, and time-management skills to prioritize multiple urgent tasks under pressure.
- Strong problem-solving and research abilities to investigate and resolve administrative or invoicing issues swiftly.
- Collaborative team player with clear communication skills to coordinate across internal departments and external partners.

What makes Galenicum a top-tier workplace?

- A challenging company, and a dynamic team to work with.
- A Workspace to enjoy: pleasant, sustainable, and architecture-awarded office.
- A adaptable schedule to match your preferences and workload.
- A training offer to learn beyond your job with a broad set of topics: Galenicum Laude.
- Health insurance coverage to feel cared.
- Food to keep your energy up: subsidized meals in our office restaurant Popina.
- Gym to help you maintain a healthy lifestyle.
- Flexible remuneration.
- And, very important! A Buddy to help you land smoothly in our company since day 1.

We’re looking for someone who works hard, plays hard, and laughs harder. Sound like you? Come aboard. Believe in life

📌 Regulatory Affairs Assistant (Esplugas de Llobregat)
🏢 Galenicum
📍 Esplugas de Llobregat