We are looking for a Facilities Officer and HR Support Analyst to help the Hanwha business in Europe to look after the general facilities processes and procedures of the different offices, at the same that supporting in HR functions, directly related to securing the basics of current and future team members. This role is key to create and maintain a pleasant work environment, ensuring high level of organizational effectiveness, communication, save and safety. This part-time position will focus primarily on coordinating general office services, managing external suppliers, overseeing day-to-day administrative activities and supporting immigration and administrative processes for expatriate employees. The role will also provide administrative support to the HR function, helping to ensure a smooth employee experience and an efficient working environment. Reporting directly to the HR Director, the successful candidate will act as a key point of contact for office-related matters, external service providers and expatriate administrative needs, ensuring effective coordination, timely follow-up and smooth execution of daily operations.

Key Responsibilities
1. General Services & Facilities Management
• Coordinate the day-to-day operations of the Madrid office and provide administrative support to other European offices when required.
• Ensure office facilities, equipment and services are properly maintained, identifying and coordinating any necessary repairs, maintenance or improvements.
• Manage office supplies, equipment, purchases and other general administrative requirements.
• Coordinate office-related services, including cleaning, maintenance, utilities, telecommunications and other facilities services.
• Support office space management, relocations and other workplace-related projects when necessary.
• Coordinate office access, visitors, meetings and logistical arrangements for employees and international visitors, particularly those travelling from Korea. 2. Vendor & Procurement Coordination




• Act as the main point of contact for external suppliers and service providers related to general services and office operations.
• Coordinate supplier relationships, service requests, quotations, purchase orders and contract renewals.
• Monitor service delivery to ensure agreed standards, deadlines and contractual conditions are met.
• Review and validate supplier invoices, ensuring accuracy and alignment with agreed services and contracts.
• Coordinate purchasing and payment approval processes with the Finance team.
• Maintain accurate records of supplier contracts, invoices and related administrative documentation.
• Support cost control initiatives and monitor general services expenses within approved budgets. 3. Expatriate Administration & Immigration Support
• Coordinate the administrative processes associated with expatriate employees and international assignments, particularly employees relocating from Korea to Spain.
• Support the preparation, submission and follow-up of work permits, residence permits, visa applications, renewals and other immigration-related documentation, in coordination with external immigration advisors and relevant internal stakeholders.
• Maintain accurate records of expatriate documentation, permit expiration dates and renewal requirements.
• Coordinate with immigration agencies, legal advisors and external service providers to ensure timely processing of applications.
• Assist expatriate employees with practical administrative matters related to relocation, registration and settling into Spain.
• Provide administrative support for expatriate arrivals, departures and assignment-related changes.




• Liaise with internal departments and external partners to facilitate an efficient and positive expatriate experience. 4. HR Administrative & Employee Support
• Support onboarding and offboarding processes, including coordination of administrative requirements, office access and equipment.
• Assist with maintaining employee records, organizational charts and HR administrative documentation.
• Provide administrative support for employee holiday tracking, expense reporting and other routine HR processes.
• Coordinate employee engagement initiatives and internal events when required.
• Act as a point of contact for general employee administrative requests, escalating HR-specific matters to the HR team when appropriate. Knowledge, Skills & Experience Required Qualifications and Experience
• At least 3 years of experience in office administration, general services, facilities coordination or similar administrative roles.
• Previous experience coordinating external suppliers, service contracts and office-related administrative processes.
• Strong organizational skills, attention to detail and ability to prioritize different tasks efficiently.
• Good knowledge of Microsoft Office applications, particularly Excel, Word and Outlook.
• Excellent communication and interpersonal skills, with a service-oriented and collaborative approach.
• Fluent Spanish and English, both written and spoken.
• Ability to work independently, take initiative and manage day-to-day responsibilities with limited supervision. Desirable Qualifications and Experience
• Previous experience supporting expatriate employees, immigration procedures, work permits or international mobility processes.
• Knowledge of Spanish administrative procedures related to foreign employees.
• Korean language skills would be highly valued.
• Experience working in an international or multicultural corporate environment.
• Familiarity with procurement processes, invoice management and coordination with Finance teams.

📌 Facilities Officer and HR Support Analyst (Madrid)
🏢 Imagina Energía
📍 Madrid