We're currently hiring an Administrative Specialist for a leading automotive company, based in Spain

Responsibilities:
• Manage daily administrative operations to ensure smooth and efficient office functioning.
• Coordinate office management activities, including workplace maintenance, office supplies, facilities, and vendor management (e.g. cleaning, security, utilities, and service providers).
• Support administrative procurement processes, including supplier sourcing, quotation comparison, order placement, and delivery follow-up.
• Manage administrative contracts and related documentation, ensuring proper filing and compliance with internal policies.
• Coordinate travel arrangements for employees and visitors, including flights, accommodation, and local transportation.
• Support meeting and event organization, including logistics coordination and administrative preparation.
• Handle invoice verification and support payment processes in coordination with the Finance team.
• Maintain relationships with local vendors and service providers,



ensuring service quality and cost efficiency.
• Support office-related compliance and administrative processes in accordance with local regulations.
• Support other administrative tasks and projects as assigned by the Administration team.

Requirements:
• Bachelor’s degree or above in Business Administration or related fields.
• 3+ years of experience in administrative, office management, or related roles.
• Familiarity with administrative procurement and vendor management processes.
• Good understanding of office operations and administrative procedures.
• Fluent in English and Spanish, Chinese is a plus.
• Strong organizational and coordination skills, with attention to detail.
• Strong communication and problem-solving skills with business-oriented thinking.
• Ability to work independently and manage multiple cases in a fast-paced environment.

📌 Admin Specialist (Barcelona)
🏢 Renrui HR
📍 Barcelona