Trama TecnoAmbiental (TTA), headquartered in Barcelona, is a leading
international engineering and consulting firm
specializing in
renewable energies. Since 1986, we have been driving innovation in distributed generation and energy access for sustainable development. Our multidisciplinary team combines technical expertise with strong management experience, gained through participation in projects worldwide.
We have been
pioneers
of
renewable energy-based microgrids, from concept and design to deployment and dissemination.
Sustainability
and
social responsibility
guide our work, ensuring our projects create meaningful impact.
Job description and ResponsibilitiesTTA is seeking a detail-oriented, proactive Bid Coordinator to join its Commercial Department. Reporting to the Department Unit Leader and the Bid Team Manager, the Bid Coordinator will support the preparation and submission of competitive, compliant, and high-value proposals in response to international tenders, primarily from multilateral and institutional clients such as the World Bank, the UN, and the EU.
The Bid Coordinator plays a central role throughout the proposal lifecycle, providing support to all contributors and collecting all required inputs on time, in the correct format, and at the expected quality level. Working closely with Team Leaders, Bid Writers, Subject Matter Experts, partners, and external experts, the Bid Coordinator helps maintain momentum, ensures that the proposals are technically robust, evaluator-focused, and commercially viable.
The ultimate objective is to secure contracts that are both winnable and deliverable.
The role combines team coordination, administrative rigor, and stakeholder management. Strategic decisions regarding bid positioning,



partnership selection, and commercial approach remain under the responsibility of the Bid Team Manager and Unit Leaders.
Key responsibilities
Define proposal concept and structure.
Review tender documentation and support the identification of key requirements, deliverables, deadlines, and evaluation criteria;

prepare proposal outlines, compliance checklists, and planning documents;

participate in kick-offmeetings and support the definition of proposal workplans.
Lead end-to-end proposal planning and coordination.
Develop and manage activity timelines, assign responsibilities to contributors, and oversee information gathering, writing, review cycles, and data tracking to ensure on-time, high-quality submissions. Escalate risks, delays, or resource constraints to the Bid Team Manager when necessary.
Act as central liaison between Commercial and Consulting teams.
Facilitate cross-functional collaboration throughout the proposal lifecycle. Organize meetings, prepare agendas, record decisions, and track follow-up actions. Ensure contributors have access to the information and documentation required to perform their tasks.
Support proposal quality and compliance.
Review proposal documents for consistency, completeness, formatting, and compliance with client requirements. Coordinate review cycles and consolidate comments from reviewers.



Support Bid Writers and Team Leaders in maintaining proposal quality and coherence. Identify potential gaps or inconsistencies and raise recommendations to the Bid Team Manager. Drawing on the Terms of Reference and experience from previous bids, provide targeted recommendations on content depth, approach focus, and presentation to maximize the proposal's competitive strength and probability of success.
Support budget and administrative preparation.
Collect and consolidate administrative, contractual, and expert documentation required for submissions. Assist with budget preparation and data collection under the guidance of the Bid Team Manager and Unit Leaders. Maintain accurate records of proposal information and supporting documentation.
Responsible for the submission logistics.
Manage the final editing, compilation, and delivery of proposals through required channels, digital platform uploads, printing, or physical shipping, ensuring completeness and compliance with submission requirements.
Contribute to continuous improvement of proposal processes.
Support the maintenance and implementation of proposal tools, templates, databases, and knowledge management systems. Track proposal metrics and contribute to lessons-learned exercises. Suggest practical improvements to workflows, templates, and coordination processes.
Possible sporadic and temporary contribution to projects and internal development, with a maximum dedication of 20%. Support some consultancy assignments in energy access or project management and contribute to internal company improvement initiatives based on the candidate's educational background and professional experience. Deployed on an as-needed basis.

📌 Bid Coordinator (Madrid)
🏢 Trama TecnoAmbiental
📍 Madrid