Swans School is one of Marbella’s most established and respected international schools, recognised for its personalised approach, strong traditional values and consistently outstanding academic outcomes.

We are looking for a welcoming, organised and proactive Administration and Reception Assistant to join our school office team. As a first point of contact for families, students and visitors, you will help create a professional and friendly environment while supporting the smooth running of daily school life.

This role would suit someone with excellent communication skills, strong attention to detail and the ability to manage a busy reception with warmth, discretion and efficiency.

Key Responsibilities

- Welcome families, students and visitors, providing a helpful and professional reception service.
- Answer telephone calls and respond to emails, directing enquiries to the appropriate colleagues.
- Follow visitor sign-in procedures and support the school’s safeguarding and security arrangements.
- Provide administrative support, including data entry, filing, preparing documents and maintaining accurate records.
- Assist with parent communications, appointments, meetings and school activities.
- Support the admissions team with initial enquiries, arranging visits and preparing documentation as required.




- Liaise with teaching staff and other departments to ensure information is communicated clearly and promptly.
- Handle personal information with care and maintain confidentiality at all times.

Experience and Skills

- Bilingual in Spanish and English, with strong written and verbal communication skills in both languages.
- Previous experience in reception, administration or customer service; experience in a school would be an advantage.
- Confident using Google Workspace or Microsoft Office and comfortable learning new systems.
- Strong organisational skills, accuracy and the ability to prioritise competing tasks.
- A calm, approachable manner and confidence communicating with people from different backgrounds.

Personal Attributes

- Friendly, reliable and professional.
- Proactive and practical, with a willingness to help.
- A collaborative team player who remains composed during busy periods.
- Sensitive to the needs of children and families, with sound judgement and discretion.

Working Conditions

- Full-time position based at our school in Marbella.
- Salary commensurate with experience.
- Opportunities for professional development.

Swans School is committed to safeguarding and promoting the welfare of children. The successful candidate will be required to complete the appropriate safeguarding and background checks.

📌 Administration and Reception Assistant (Marbella)
🏢 Swans International School
📍 Marbella