Context & Role Overview

Based in our Barcelona premises and reporting to the Head of Culture and Workplace (based in Paris), you ensure a welcoming, inspiring, and fully functional working environment for our 45 local team members, while collaborating closely with the France Office Manager and the HR team.

Key Responsibilities:

● Office Life & Team Support: Respond to day-to-day D-EDGERs requests (supplies, meeting room bookings), foster a positive workplace culture, and maintain site conviviality.

● Facilities & Operations: Manage inventory and order consumables, oversee office upkeep (communal areas, indoor plant maintenance), and troubleshoot equipment issues.

● Building Administration: Coordinate building and tenancy administration (local municipal taxes, service charges, concierge access management).

● Business Travel & Events: Arrange travel and accommodation with partner hotel for visiting teams; lead event logistics for internal gatherings (catering, setup, coordination, communication).

● Onboarding & HR Support: Prepare onboarding for new joiners (IT kit, welcome pack, welcome breakfast), enrol staff in healthcare and occupational health services,



and organise employee gifts (births, weddings).

● Health, Safety & Compliance: Ensure compliance with Spanish health and safety standards alongside our partner (medical check-ups, mandatory training, fire drills).

● Budget Management & Internal Communications: Monitor allocated budgets and maintain updated content on the company intranet.

Candidate Profile & Requirements:

● Language Skills: Fluency in written and spoken English, French, and Spanish is essential for this trilingual role.

● Experience: Prior experience in office management, facilities, customer operations, or a similar coordination role.

● Interpersonal Skills: Strong service mindset, exceptional communication skills across diverse stakeholders, and a collaborative team-player attitude.

● Organisation & Autonomy: High attention to detail, strong organisational skills, and the ability to prioritise tasks independently.

● Personal Attributes: Enthusiastic, approachable, adaptable, versatile, and committed to maintaining strict confidentiality.

📌 Office Manager - Part time - Trilingual (Barcelona)
🏢 D-Edge Hospitality Solutions
📍 Barcelona