We're currently hiring an Administrative Specialist for a leading automotive company, based in Spain

Responsibilities:

- Manage daily administrative operations to ensure smooth and efficient office functioning.
- Coordinate office management activities, including workplace maintenance, office supplies, facilities, and vendor management (e.g. cleaning, security, utilities, and service providers).
- Support administrative procurement processes, including supplier sourcing, quotation comparison, order placement, and delivery follow-up.
- Manage administrative contracts and related documentation, ensuring proper filing and compliance with internal policies.
- Coordinate travel arrangements for employees and visitors, including flights, accommodation, and local transportation.
- Support meeting and event organization, including logistics coordination and administrative preparation.
- Handle invoice verification and support payment processes in coordination with the Finance team.
- Maintain relationships with local vendors and service providers,



ensuring service quality and cost efficiency.
- Support office-related compliance and administrative processes in accordance with local regulations.
- Support other administrative tasks and projects as assigned by the Administration team.

Requirements:

- Bachelor’s degree or above in Business Administration or related fields.
- 3+ years of experience in administrative, office management, or related roles.
- Familiarity with administrative procurement and vendor management processes.
- Good understanding of office operations and administrative procedures.
- Fluent in English and Spanish, Chinese is a plus.
- Strong organizational and coordination skills, with attention to detail.
- Strong communication and problem-solving skills with business-oriented thinking.
- Ability to work independently and manage multiple cases in a fast-paced environment.

📌 Admin Specialist (Barcelona)
🏢 Renrui HR
📍 Barcelona