We believe that our clients have the power to change the world and to do great things for integral progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. We have an exciting opportunity for you to join our team as an Office Assistant. Reporting to the Head of Serviced Offices and Facilities Management, this full-time and permanent position is based in our Barcelona office and offers local coverage, allowing you to make a significant impact on our business and its growth. This role supports the effective day-to-day functioning of Vistra Barcelona by managing reception duties, coordinating client and visitor interactions, and providing general administrative support.

Key Responsibilities
Prepare and/or review the resolutions, agreements, power of attorney and other documents related to legal transactions and coordination with third party service providers.
Coordinate, review and prepare the legal documentation for approval and adoption financial statements as well as coordination of assistance of auditor.
Handle daily management of client entities and corporate legal matters under supervision of a manager of Senior Legal Services Lawyer and in accordance with Dutch corporate law and regulations.
Client files are being maintained properly, through timely and accurate drafted, reviewed and revised corporate legal documentation.
Provide timely and accurate administration and coordination of deadlines of corporate legal matters in cooperation with Senior Legal Services Lawyer, or manager.
Identify the legal and fiscal aspects,



queries and problems issues of client structures and proposed transactions and consult with the third parties for advice if needed.
Proactive and professional (verbal and written) communication with clients, shareholders, advisors and other relevant parties concerning legal matters.
Key RequirementsManage the reception area, greeting visitors and clients in a professional and welcoming manner and ensuring a positive first impression of the company.
Provide administrative support such as preparing basic correspondence, scanning, filing, data entry, and assisting with document handling for internal teams.
Assist with the preparation and organisation of documents, including supporting the local office with simple administrative tasks connected to filings, mail handling, and document distribution.
Carry out other related duties as may reasonably be required to support the smooth functioning of the office.
Attributes And Technical SkillsExcellent verbal and communication skills and strong client-service orientation.
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). Basic knowledge in accounting (bank reconciliation, etc). Experience with office equipment (telephone system, printers, scanners, postage machines). Fluent in English.
Company BenefitsIf you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Seniority LevelEntry levelEmployment TypeFull-timeJob FunctionAdministrative, Customer Service, and General BusinessIndustriesAccounting, Facilities Services, and Financial ServicesLocation:

📌 Administratie & office medewerker (Barcelona)
🏢 Vistra
📍 Barcelona