OverviewWELCOME TO SITAAsegúrese de leer la descripción completa a continuación y, si confía en que cumple todos los requisitos, envíe su solicitud de inmediato.At SITA, we keep airports moving, airlines flying smoothly, and borders open. Our technology and communication innovations power the success of the general air travel industry.You’ll find us in 95% of international airports, working closely with over 2,500 transportation and government clients. Each partnership brings unique challenges, and we thrive on delivering fresh solutions and cutting-edge tech to keep operations running like clockwork. We don’t just move the world forward-we’re proud to be recognized as a Great Place to Work® by 79% of our employees and certified in most of our growing locations. Here, we feel empowered, supported, and inspired to grow.Are you ready to love your job?The adventure begins right here, with you, at SITA.PurposeWe are looking for a proactive and highly organised Personal Assistant to provide shared support to members of the SITA for Aircraft Leadership Team. This is not a dedicated one-to-one assistant role. The Personal Assistant will balance priorities across several senior leaders, provide a consistent level of service, and act as a trusted coordination point across SITA and with selected external stakeholders.The role goes beyond diary administration. Its purpose is to protect leadership time, maintain organisational memory, anticipate upcoming needs, drive follow-through and take ownership of recurring executive administration.Key ResponsibilitiesCalendar and travel managementManage complex calendars for Leadership Team members, balancing priorities across the supported leaders.Actively protect focus and preparation time, resolve conflicts, challenge low-value meetings and propose practical alternativesSchedule and coordinate internal and external meetings, including with customers, partners and SITA senior leadersCoordinate with other SITA Personal Assistants to align with corporate calendars, key governance meetings and executive commitmentsArrange end-to-end travel, itineraries, accommodation, ground transport, travel documentation and changes; manage expenses and purchase orders using internal toolsAgenda ownership and daily preparationMaintain a forward-looking view of priorities, deadlines, key stakeholder commitments and recurring leadership obligationsPrepare concise recurring brief for supported leader, highlighting key meetings, preparation required, decisions needed and outstanding actionsEnsure meeting materials, context and logistics are available in advance, coordinating inputs from relevant teamsBuild organisational memory by tracking commitments, decisions,



important dates and topics to revisit, and proactively bringing them back at the right timeFollow-up and action managementCapture clear actions, owners and target dates from leadership meetings and other key interactionsFollow up with action owners, identify overdue or blocked items and escalates only where leadership intervention is requiredMaintain simple, reliable action trackers so commitments do not get lost between meetingsTake and distribute meeting notes where required, with emphasis on decisions and follow-upOwnership of recurring executive administrationCoordinate recurring people and business processes such as performance review scheduling, year-end activities, objective-setting cycles, talent reviews and mandatory trainingOwn the administrative workflow, timetable, meeting coordination and reminders, while the relevant leader retains accountability for judgments and decisionsHandle routine approvals, expenses, document coordination and other administrative topics that do not require Leadership Team judgmentSupport selected team events, visits, workshops and leadership initiatives, including logistics and stakeholder coordinationInbox triage and correspondence supportMonitor and triage the mailboxes of supported leaders where access is granted, using agreed categoriesSurface the small number of items that genuinely require each leader’s attention, with clear timing and contextHandle straightforward administrative correspondence where appropriate and agreedExercise sound judgment on confidentiality, access and when to elevateQualificationsHow success will be measuredSupported leaders spend less time on coordination and administration and more time on decisions, people and business prioritiesCalendars reflect agreed priorities, with appropriate preparation time and fewer avoidable conflictsCritical actions, commitments and deadlines are proactively tracked and followed throughRecurring processes are planned early and run smoothly without repeated intervention from the supported leadersInbox triage reliably separates genuine leadership decisions from matters that can be handled, delegated or deprioritisedExperienceAt least 3 years of experience as a Personal Assistant, Executive Assistant or in a comparable role within a fast-paced multinational organisationHighly organised,



proactive and comfortable taking ownership without waiting for detailed instructionsStrong judgment, tact, diplomacy and discretion, with the confidence to challenge constructively and protect leadership timeAble to distinguish between administrative coordination and matters requiring executive judgmentExcellent follow-through, attention to detail and ability to maintain a dependable organisational memoryClear, concise written and verbal communication, with fluent English; additional languages are an advantageComfortable using Microsoft 365, including Outlook, Teams, Word, PowerPoint and ExcelAble to build trusted relationships quickly across functions, geographies and seniority levelsFlexible, calm under pressure and effective when priorities change at short noticeWhat We OfferWe’re all about diversity. We operate in 200 countries and speak 60 different languages and cultures. We’re really proud of our inclusive environment. Our offices are comfortable and fun places to work, and we make sure you get to work from home too. Find out what it’s like to join our team and take a step closer to your best life everFlex Week: Work from home up to 2 days/week (depending on your team's needs)Flex Day: Make your workday suit your life and plansFlex-Location: Take up to 30 days a year to work from any location in the worldEmployee Wellbeing: We have got you covered with our Employee Assistance Program (EAP), for you and your dependents 24/7, 365 days/year. We also offer Champion Health - a personalized platform that supports a range of wellbeing needsProfessional Development: At SITA, we believe growth fuels innovation. Our learning ecosystem offers access to world-class platforms and programs designed to help you thrive. From LinkedIn Learning, Microsoft's Enterprise Skills Initiative, and Airport Council International -available to all employees-to specialized solutions like Pluralsight for technology upskilling, Harvard Business Publishing for people leadership, Stanford for strategic development and many others, we align learning opportunities with your Development Plan and our business priorities. Your development journey is supported every step of the wayCompetitive Benefits: Competitive benefits that make sense with both your local market and employment statusSITA is an Equal Opportunity Employer. xqbhyrx We value a diverse workforce. In support of our Employment Equity Program, we encourage women, aboriginal people, members of visible minorities, and/or persons with disabilities to apply and self-identify in the application processSalary / Compensation NoteHidden (-999)#J-18808-Ljbffr

📌 Personal Assistant (Barcelona)
🏢 Sita
📍 Barcelona