The Barcelona Institute for Global Health (ISGlobal) is a cutting-edge institute addressing general public health challenges through research, translation into policy and education. ISGlobal has a broad portfolio in communicable and non-communicable diseases including environmental and climate determinants, and applies a multidisciplinary scientific approach ranging from the molecular to the population level. Research is organized in five programs: Climate, Air Pollution, Nature and Urban Health; Environment and Health over the Lifecourse; Global Viral and Bacterial Infections; Malaria and Neglected Parasitic Diseases and Maternal Child and Reproductive Health. ISGlobal is accredited with the Severo Ochoa distinction, a seal of excellence of the Spanish Science Ministry.
WHAT WE ARE LOOKING FOR ISGlobal is seeking a highly organized, proactive, and versatile Personal Assistant & Office Manager to provide dual-function support within the institution.
On one hand, this position will act as Personal Assistant (PA), providing comprehensive administrative support to several Principal Investigators / Senior Researchers (managing multiple stakeholders and priorities simultaneously). On the other hand, the candidate will act as Office Manager, overseeing the smooth daily operations, logistics, and facilities management of one of our main Barcelona offices.
We welcome applications from junior profiles and early-career professionals with administrative training who demonstrate strong organizational skills, enthusiasm, and a high capacity to learn.
Due to the nature of the Office Management responsibilities and the direct support required on-site, this position requires 100% full-time, on-site presence in Barcelona.





KEY RESPONSIBILITIES The position will balance personal assistance support to assigned research leads with the day-to-day administrative management of the office facility. Due to the nature of the Office Management responsibilities and the direct support required on-site, this position requires 100% full-time, on-site presence in Barcelona.
Personal Assistant Functions (Multi-Stakeholder Support):
Provide day-to-day administrative support to assigned Principal Investigators and senior research staff.
Organize travel arrangements (logistics, bookings, expense reports) for supported researchers.
Support the organization of institutional scientific events, workshops, and seminars (logistics, meeting rooms, guest reception).
Coordinate with the broader pool of Personal Assistants at ISGlobal to ensure alignment and shared operational support.
Office Management & On-Site Operations:
Ensure the daily operational efficiency, organization, and welcoming environment of the Barcelona office site.
Manage general office supplies, monitor stock, and coordinate procurement and maintenance requests.
Support space management and workstation setups in collaboration with Services/IT departments.
Maintain office order and ensure internal procedures are followed smoothly.
Excellent organization, time management, and multitasking abilities.




The post holder will adhere to ISGlobal principles contained in People management policy, including Equity, diversity and health safety . TRAINING AND EXPERIENCE / QUALIFICATIONS
Vocational Training / Higher National Diploma (CFGM or CFGS) in Administration, Secretarial Studies, Business Management, or equivalent.
Experience as a Personal Assistant, Executive Assistant, or Office Manager will be valuable but is not mandatory. High fluency (written and spoken) in Catalan and Spanish.
High level of English with practical fluency for daily professional communication (written and oral). Language skills will be assessed through a practical test during the selection process.).
Solid command of MS Office tools (Outlook, Word, Excel, PowerPoint) and digital organization tools.
Catalan: Spanish: English: Contract: Full-time. On site presence at Barcelona office site. Permanent contract
If needed any technical test could be passed. A Psychological Competency Evaluation Test will be required for the structural or transversal positions.
After reviewing the content of the applications, the panel will start the interviews, with at least one technical and one administrative interview. In ISGlobal we are committed to maintaining and developing a work environment in which the values and principles of our organization are respected and equal opportunities between women and men be promoted in each of the areas in which we operate, not tolerating discrimination based on criteria such as age, gender, marital status, race, ethnicity, functional diversity, political leanings, religion, sexual orientation, gender identity or gender expression.

📌 Personal Assistant Y Office Manager Junior (Barcelona)
🏢 Barcelona Institute for Global Health (ISGlobal)
📍 Barcelona