My client, a leading international law firm are looking for an experienced Executive Assistant to support in their Madrid office.
Key DutiesProactively manage, control and fully understand fee earner diary using discretion and business knowledge to prioritise commitments.
Prepare for all meetings including preparation of all pre-readingExtensive travel arrangements including liaison with travel company, arranging visas, booking travel and accommodation, arranging currency, preparing itineraries, always ensuring compliance with the firm’s Travel Policy.
Coordinate and assist with integral visitors.
Support lawyers in marketing activities, such as researching and obtaining client information and data, as well as involvement in preparation of pitches and presentations.
On a weekly basis,



produce and review Intapp new matter report to ensure all new matters are cleared for billing, following up to action as appropriate.
Coordinate and action the production of accurate compliance documentsAttend and actively participate in WIP and credit control meetings, undertaking and driving actions as agreed.
Produce and review WIP reports, identifying matters for billing, write-offs, debtors and client credits.
Manage partners' billing processesPrepare covering emails/letters and ensure completed invoices are despatched in a timely manner and uploaded into delivered bills.
Ensure expenses, receipts and contact reports are completed, uploaded and filed appropriately.

📌 Directiesecretaresse - 32 uur per week (Madrid)
🏢 Career Legal
📍 Madrid