About TolokaAt Toloka AI we create data that powers leading GenAI models and innovations. We work with frontier labs, big tech, renowned AI startups, enterprises and non-profit research organizations worldwide. We use a combination of Experts + Crowd + Tech Platform to teach AI models to reason and evaluate their efficacy and safety. We have experts in more than 50 different domains—from doctors and lawyers to physicists and engineers—and boast one of the most diverse general crowds, representing over 100 countries and speaking 40+ languages. We are a well-funded startup with an enviable portfolio of clients including Anthropic, Amazon, Microsoft, Poolside, Recraft, and Shopify.
Recently, we secured strategic investment led by Bezos Expeditions and Nebius Group with participation from Mikhail Parakhin, CTO of Shopify and board advisor to leading GenAI companies, who now serves as our Chairman of the Board. Our remote-first team is globally distributed around the world: USA, UK, the Netherlands, Serbia, and more.
About the PositionToloka is looking for a Procurement & Budget Controller to own the end-to-end purchasing process and help keep company spending under control. The Procurement & Budget Controller will manage the full Purchase Order and vendor lifecycle in NetSuite, review expenses and contracts against budget and maintain the procurement policies and workflows that keep the process running smoothly. This role will also support month-end close by preparing accruals and reconciling purchasing-related transactions.
What you’ll doPurchasing OperationsManage the end-to-end Purchase Order (PO) lifecycle: PO creation, updates, Item Receipt processing, and reconciliationManage PO approval workflowsManage vendor master data: Supplier creation, maintenance, and data validation in NetSuite; review and validate vendor banking details and financial master dataCoordinate supplier invoice processing and paymentsCreate and maintain items,



GL accounts and other analytics in NetSuiteDevelop and maintain internal process documentation and work instructions in NotionSupport audit and other finance-related ad-hoc requestsWork with business stakeholders and cross-functional teams to resolve operational issues and support smooth finance processesBudget ControllingControl actual and planned spending against budget at the point of expense/contract approval, before sign-offAnalyze and maintain budget analytics (cost centers, categories, projects, etc.), ensuring spending is correctly classified and budget structures stay accurate and controllableImplement and maintain cost controls, spend approval thresholdsProcurement Process ManagementOwn and maintain the end-to-end procurement process (requisition → approval → PO → receipt → payment), defining clear steps, roles, and controls at each stageDevelop, update and maintain procurement policies and approval workflows; ensure they are followed and compliance requirements are metMonitor process compliance, track deviations, and elevate where neededIdentify process gaps and inefficiencies and contribute to process improvementsTrain and support internal stakeholders on procurement process, tools, and policy requirementsFinancial Reporting SupportReview and process Item Receipts at month-end, verifying that goods and services received during the reporting period, and preparing the related PO accruals for unbilled expensesPrepare and validate monthly accruals for non-PO and project-related expensesSupport the monthly financial close, ensuring accurate recognition of expenses, accruals and project costsWhat we're Looking For5+ years of track record in finance rolesDeep expertise in Budget controlling & Procurement processesSolid understanding of AP processes and month-end close (accruals, reconciliations)Ability to thrive in a fast-paced startup environmentWorking with NetSuite is a plusFluent EnglishBachelor’s degree in Finance
- or equivalent advanced degreeBig4 experience, ACMA/ FCMA/FCCA, is preferredTo learn how we collect, use, disclose, and store personal data, check out our Privacy Notice.

📌 Freelance Procurement (España)
🏢 Toloka
📍 España