About Toloka At Toloka AI we create data that powers leading GenAI models and innovations. We work with frontier labs, big tech, renowned AI startups, enterprises and non-profit research organizations worldwide. We use a combination of Experts + Crowd + Tech Platform to teach AI models to reason and evaluate their efficacy and safety. We have experts in more than 50 different domains—from doctors and lawyers to physicists and engineers—and boast one of the most diverse global crowds, representing over 100 countries and speaking 40+ languages . We are a well-funded startup with an enviable portfolio of clients including Anthropic , Amazon , Microsoft , Poolside , Recraft , and Shopify .
Recently, we secured strategic investment led by Bezos Expeditions and Nebius Group with participation from Mikhail Parakhin , CTO of Shopify and board advisor to leading GenAI companies, who now serves as our Chairman of the Board. Our remote-first team is globally distributed around the world: USA, UK, the Netherlands, Serbia , and more.
About the Position Toloka is looking for a Procurement & Budget Controller to own the end-to-end purchasing process and help keep company spending under control. The Procurement & Budget Controller will manage the full Purchase Order and vendor lifecycle in NetSuite, review expenses and contracts against budget and maintain the procurement policies and workflows that keep the process running smoothly.



This role will also support month-end close by preparing accruals and reconciling purchasing-related transactions.
What you’ll do Purchasing Operations Manage the end-to-end Purchase Order (PO) lifecycle: PO creation, updates, Item Receipt processing, and reconciliation
Manage PO approval workflows
Manage vendor master data: Supplier creation, maintenance, and data validation in NetSuite; review and validate vendor banking details and financial master data
Coordinate supplier invoice processing and payments
Create and maintain items, GL accounts and other analytics in NetSuite
Develop and maintain internal process documentation and work instructions in Notion
Support audit and other finance-related ad-hoc requests
Work with business stakeholders and cross-functional teams to resolve operational issues and support smooth finance processes
Budget Controlling Control vigente and planned spending against budget at the point of expense/contract approval, before sign-off
Analyze and maintain budget analytics (cost centers, categories, projects, etc.), ensuring spending is correctly classified and budget structures stay accurate and controllable
Implement and maintain cost controls, spend approval thresholds
Procurement Process Management Own and maintain the end-to-end procurement process (requisition → approval → PO → receipt →

📌 Freelance Procurement (Madrid)
🏢 Toloka
📍 Madrid