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Description of the OrganizationThis position is hired in Spain by Italica Academy Spain, S.
L., the partner organization of CET Academic Programs (CET) and Academic Travel Abroad, Inc. (ATA). Established in 2024, Italica Academy Spain specializes in operating educational programs in Spain.
ResponsibilitiesAssistant Program Coordinator responsibilities include but are not limited to the following:Program Operations & ImplementationSupport the day-to-day operations of the CET Center, including reception, preparing spaces, running errands, and addressing operational needs.
Support the planning and implementation of arrivals, orientation, activities, excursions, and other program events, including occasional evening and weekend activities.
Assist with housing planning and coordinate with the Housing Residences to address and resolve housing-related issues throughout the program.
Provide administrative, logistical, and technical support to academic staff.
Student Advising and SupportServe as a welcoming linguistic and cultural resource for students.
Maintain regular communication with students and contribute to a positive, inclusive, and supportive program environment.
Participate in weekly student activities and monthly excursions as required to support student engagement and program success.
Participate in the emergency response rotation, with 24-hour,



seven-day-a-week availability throughout the assigned rotation and respond to student emergencies in accordance with CET policies and procedures.
Maintain appropriate communication and documentation regarding significant student concerns and coordinate follow-up with relevant staff.
Communicating with HeadquartersMaintain timely and appropriate communication with Headquarters regarding student or program issues that require their attention.
Communicate relevant program updates, concerns, and incidents in accordance with CET policies and procedures.
Expected Workload and AvailabilityThe expected workload is 36 hours per week.
The position requires high flexibility in scheduling to meet program needs.
The role is based on-site and is not remote. xqbhyrx RequirementsUnrestricted EU or Spanish work authorizationExperience living, working, and/or studying abroad, preferably in BarcelonaCurrently based in Barcelona cityAdvanced proficiency in both Spanish and English; Catalan is preferred but not requiredExcellent organizational, time-management and communication skills, with the ability to manage multiple and sometimes competing prioritiesInitiative, sound judgment, and the ability to respond effectively and calmly to unexpected situations and operational needsProficiency with Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, and TeamsWorking knowledge of Canvas or another learning management system (LMS)Comfort working with classroom technology and troubleshooting basic technical issuesCultural sensitivity and a commitment to Justice, Equity, Diversity, and InclusionWillingness to take on a variety of administrative, academic, student-facing, and operational responsibilities as neededPatience, flexibility, a positive attitude, and a sense of humor.#J-18808-Ljbffr

📌 Assistant Program Coordinator, CET Barcelona
🏢 CET Academic Programs
📍 Barcelona