Experteer Overview
In this role you will own the planning rhythm, budgets, and cross-functional operations for a large Marketing team. You will drive quarterly OKR cadences, calendar management, and budget administration, ensuring transparent cost tracking and alignment with Marketing leadership. You’ll embed with Content, Product Marketing, and Social teams to support launches and optimize workflows using AI and Asana. The role combines hands-on admin with strategic process improvement to scale marketing impact. A strong emphasis on operating with great team coordination and reducing manual work defines this opportunity.

Compensaciones / Incentivos
• Plan and own the marketing calendar and milestones, including reporting, campaigns, and events
• Manage day-to-day team admin and support VP Marketing (meetings, bookings, room scheduling, catering)
• Coordinate end-to-end offsite and workshop logistics (venue, catering, travel)
• Own onboarding documentation and process
• Own Learning u0026 Development programme (scheduling, attendance, feedback)
• Use Asana as the operational backbone across the team
• Identify and prioritise AI tools and workflows to reduce manual work across Marketing
• Automate repeatable operational tasks (PO/invoice tracking,



budget reconciliation, status reporting) using AI
• Support rollout of AI-enabled processes (documentation, training, troubleshooting)
• Act as liaison between Marketing and AI/upskilling programme; surface repetitive work and introduce tools/prompts
• Support budget, PO and invoice administration, including tracking, reconciliations, and forecasts
• Conduct tooling audits to consolidate or decommission underused tools
• Maintain relationships with Accounting/Procurify for POs and invoices
• Provide cross-functional project coordination and process improvements across Marketing

Responsabilidades
• Admin or operational experience is essential
• Marketing experience a plus
• Strong operational and project management instincts
• Solid experience with Asana (or equivalent) for cross-functional planning and reporting
• Budget/PO administration experience
• Comfort with using AI to improve workflows

Requisitos principales
• competitive compensation and equity
• generous vacation + public holidays
• private healthcare or gym allowance
• Life Insurance
• annual summer party
• wellbeing support with Spring Health

📌 Marketing Planning, Operations & Admin Manager (Barcelona)
🏢 Perk
📍 Barcelona