AE Studio is a 160-person ML research and consulting company dedicated to solving the hardest problems in AI. We use our profits to fund research on the most important problems in AI Safety and Alignment. We have offices in Los Angeles and Brazil and a large remote team.

About The RoleAE Studio is looking for an Office Manager to run our LA office in Marina del Rey. This is a full-time, in-person role. You will be the person who makes the office work and makes people want to come in.

Most of the job is office and team support. That means keeping the space running, organizing travel and housing for teammates visiting LA, and planning events that bring people together. There is also room for personal assistant work for our CEO, handled with the same care as everything else.

This is a strong fit for someone organized, warm and hands-on, who likes owning a place and making it better every week.

Key ResponsibilitiesLA office and coworking spaces

Run day-to-day office operations, including the daily team lunch order, keeping the kitchen stocked, setting up the conference rooms, and managing building access and badges

Manage vendors and on-site services such as cleaners, food & drinks, and maintenance, and track and process their invoices

Keep inventory of office supplies, equipment and storage, and reorder before anything runs out

Be the first point of contact for anyone working from or visiting the office

Grow in-office attendance with recurring programming such as team lunches, game nights and monthly office rewards

Support the coworking spaces the team uses, working with our Chief of Staff

Apartments and travel

Manage the AE apartments in LA, covering reservations, cleaning, supplies, maintenance and anything that comes up during a stay

Send each guest the welcome guide and apartment agreement, and keep the apartment calendars current

Run the team travel request process and book flights,



hotels and ground transportation

Coordinate logistics for visiting teams, such as our alignment team weeks, from airport pickups to daily rides to the office

Support our Executive Operations Manager with the annual company retreat, helping with team travel bookings and on-the-ground logistics

Team support and events

Plan happy hours and office events, covering food, A/V, setup and parking validation

Run birthday and work anniversary celebrations, from cakes to gifts

Send welcome boxes to new US teammates, and help new LA teammates with parking and office access

Handle client and internal gift requests

Keep checklists current and use AI tools to automate the repetitive parts of the job

Personal assistant supportThis part of the role grows over your first months, as you take it over from our Executive Operations Manager.

Help our CEO day to day, keeping his office ready and stocked, handling his lunch, and taking care of personal logistics such as errands, appointments, household vendors and reservations

Handle personal travel with the same care as work travel

Be reachable outside standard hours when something cannot wait

Keep personal information personal

What We’re Looking For

Based in or able to commute to Marina del Rey, since the role is in the office Monday through Friday

A car and a valid driver's license, because local driving is part of the job

3+ years in office management, operations, hospitality, or executive or personal assistant work

Organized to a fault,



able to track many small things at once without dropping any of them

Warm and service-minded, the kind of person who makes a shared space feel looked after

Discreet with confidential and personal information

A clear writer, comfortable moving from a quick Slack message to a vendor negotiation by email

Fluent with Google Workspace and quick to pick up new tools, especially AI tools

Calm when plans change at the last minute, and able to figure things out without a playbook

Comfortable with personal assistant work being part of the job from day one

Nice to have

Experience running short-term rentals or furnished corporate housing

Event or travel planning experience at a startup or tech company

Experience with expense, invoicing and booking tools

Interest in AI alignment and the research our team does

Location: Marina del Rey office, in person Monday through Friday

Reports to: Our Executive Operations Manager

Type. Full-time

Compensation$75,000 - $85,000/year

Platinum health insurance, with AE covering 99% of the premium for you and your dependents

Dental and vision plans, plus a health FSA

401(k)

15 days of PTO / year, plus 11 paid holidays

Lunch and a stocked kitchen at the office

Annual team retreat

Company laptop

EquityWorking at AE means receiving equity in our client projects and in Skunkworks ventures. The equity is priced at $0 when granted for tax reasons, but AE invests millions into these projects. Equity comes from reduced margins on client work and internal funding. You get a stake in the things you help build.

The longer you stay, the more value you create and the more equity you receive. If you leave on good terms, you can retain 20% of your equity by staying engaged. If you spin out a Skunkworks venture, you retain 100%.

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