- Client/Stakeholder Management
- Provide superior customer service to meet on-site client’s expectations.
- Procurement & Vendor Management
- Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
- Assist in the procurement of vendors and services as required.

- Finance Management
- Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
- Ensure prompt and accurate management of purchase orders in JDE.
- Health & Safety Management
- Conduct regular audits to ensure safety procedures on site are in place and working.
- Assist in conducting safety procedures when needed.

- Site Operations Management
- Assist in the implementation of Industry Best Practice operations.
- Conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained.
- Seek ways to constantly reduce costs and improve operational standards.
- Always maintain premises in neat and good working condition.
- Maintain duplicate office keys in good order.
- Provide support for regular reporting packages.

- Risk Management
- Assist in the implementation and management of property risk management program.
- Support the implementation and monitoring of disaster recovering and business continuity plans.




- Follow established escalation procedures and incident reporting procedures.
- Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures, and strategies.
- Achieve Key Performance Indicators and Service Level Agreement targets.

Skills & Competences:
- Initiative-taking, confident and energetic
- Excellent interpersonal and communication skills
- Versátil- able to adapt to changing situations.
- Goal orientated- able to focus on meeting all performance targets.
- Pays attention to details. Makes a conscious effort look beyond effects to discover and understand root causes.
- Excellent verbal and written communication skills

Experience & Qualifications

- Prior experience in facilities, property management, hospitality, or related field (preferred)
- Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous.
- Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous.
- Problem-solving skills – capacity to deal with ambiguity and solve complex problems effectively.
- The ability to effectively deal with stressful situations.
- The ability to work independently.

📌 Facilities Assistant (Barcelona)
🏢 JLL
📍 Barcelona