We are looking for a highly organized, proactive, and service-oriented Site Administrator who will play a key role in ensuring the smooth day-to-day operation of our site.

Asegúrese de que toda la información de su solicitud está actualizada y en orden antes de inscribirse en esta ocasión.

In this position, you will provide administrative and organizational support to the Site Head and Site Leadership Team (SLT), coordinate office and site-related activities, and facilitate effective communication between key stakeholders.

Roles & Responsibilities

-

- Provide administrative and organizational support to the Site Head and Site Leadership Team (SLT).

- Manage the Site Head's calendar, meetings, business travel, events, and guest visits.

- Coordinate meetings, including agendas, meeting rooms, catering, minutes, and follow-up on action items.

- Manage correspondence, document flow, archiving, office supplies, and other day-to-day administrative processes.

- Welcome visitors and coordinate reception, site access, transportation, and other hospitality arrangements.

- Support financial and procurement processes and cooperate with external vendors and service providers.

- Facilitate communication and coordination between the Site Head, SLT, and key support functions.

- Prepare presentations, reports,



and business summaries and support ad hoc projects and site-related activities.

Requirements

-

- 2-5 years of professional experience in administrative support, executive assistance, office management, site administration, or a similar coordination role.

- Previous experience supporting managers, department heads, or leadership teams.

- Fluent Spanish and Catalan, with professional working proficiency in English.

- Strong proficiency in Microsoft 365 applications, particularly Outlook, Teams, Word, Excel, and PowerPoint.

- Excellent organizational, communication, and stakeholder management skills.

- Strong ability to coordinate multiple tasks, prioritize effectively, and follow up on ongoing activities.

- High level of discretion and professionalism when handling confidential or sensitive information.

- Proactive, solution-oriented approach and strong attention to detail.

- Valid driver's licence.

Nice to have:

-

- Experience in a manufacturing, pharmaceutical, healthcare, or other regulated environment.

- Previous experience supporting a plant/site management team or senior leadership team.

- Knowledge of SAP or another ERP system.

- Familiarity with AI-powered productivity tools such as Microsoft Copilot. xqbhyrx

- Additional language skills, particularly Polish, would be an advantage.

📌 Site Administrator (Riells y Viabrea)
🏢 Adamed Pharma
📍 Riells y Viabrea