MICE & Event OrganiserViva Travel, part of HiSeas, is looking for a proactive and detail-oriented MICE & Event Organiser to plan and deliver meetings, incentive trips, conferences and corporate events. You will manage projects from the initial client brief through to on-site delivery and final reconciliation, creating memorable experiences while meeting quality standards, deadlines and commercial targets.

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Responsibilities

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- Understand clients’ objectives, budgets, participant profiles and event requirements.

- Develop tailored event concepts, programmes, itineraries and quotations.

- Present proposals, negotiate arrangements and maintain clear communication throughout each project.

- Build lasting client relationships and identify opportunities for repeat business.

- Coordinate venues, accommodation, transport, catering, activities, audiovisual equipment and other event services.

- Prepare detailed schedules, operational plans, participant information and supplier briefs.

- Manage registrations, rooming lists, dietary requirements and special requests.

- Attend site inspections and oversee on-site delivery where required.

- Anticipate operational risks, prepare contingency plans and resolve issues promptly.

- Source and assess suitable suppliers,



negotiating competitive rates and service terms.

- Monitor availability, allocations, payment schedules, release dates and cancellation deadlines.

- Maintain accurate budgets, track costs and protect agreed project margins.

- Coordinate deposits, invoices and final reconciliation with Finance.

- Keep project records and booking systems accurate and up to date.

- Work closely with Sales, Operations, Product and Finance to deliver coordinated services.

- Collect client and participant feedback and recommend improvements.

- Develop knowledge of destinations, venues and event products relevant to client needs.

Your profile

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- Experience in MICE, corporate events, business travel, hospitality or destination management.

- Professional Spanish and English; additional languages are an advantage.

- Proven ability to coordinate multiple projects and meet deadlines.

- Strong organisational skills, attention to detail and a practical approach to problem-solving.

- Confident communication, presentation and supplier negotiation skills.

- Commercial awareness and experience preparing quotations and managing budgets.

- Proficiency in Microsoft Office, particularly Excel and PowerPoint; familiarity with booking or event management systems is desirable. xqbhyrx

- Willingness to travel and work versátil hours during event delivery.

📌 MICE and Event Organizer (Madrid)
🏢 Viva Trip A Hiseas
📍 Madrid