Administrative Assistant Description - Job Summary

This role is responsible for providing extensive administrative support to both supervisory and non-supervisory employees for data entry, filing, and office supply management. The role manages complex calendars for senior management, arranges domestic and international travel, and coordinates work within and possibly outside the company. The role includes producing detailed reports and presentations, maintaining confidentiality, proactively offering solutions, and ensuring compliance with integral process standards while participating in continuous improvement initiatives within the department. Responsibilities

Holds responsibility for performing general administrative support tasks involved in an organization, while assisting supervisory and non-supervisory employees. Provides basic administrative support to a team or department, including tasks like data entry, filing, and managing office supplies. Manages and oversees complex calendars for senior management, ensuring efficient time management and prioritizing important meetings. Assists with both domestic and international travel arrangements for senior leadership, ensuring smooth logistics. Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company. Produces detailed reports, documents, and presentations as required, often involving data analysis or research. Ensures that confidentiality is maintained at all times, upholding the company's data protection and privacy policies. Takes initiative in anticipating needs and proactively offering solutions, demonstrating a proactive approach to administrative support. Ensures compliance with global process standards and actively participates in continuous improvement initiatives within the department. Provides guidance, mentoring, and training to individual contributors in lower-level roles, and contributes to their growth in the organization.



Education & Experience Recommended

High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence. Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field. Preferred Certifications NA

Knowledge & Skills

Accounting Administrative Support Billing Booking (Sales) Calendar Management Customer Data Management Data Entry Expense Reports Finance Front Office Invoicing Marketing Microsoft SharePoint Office Equipment Office Management Office Supply Management Presentation Software Purchasing SAP Applications Travel Arrangements Cross-Org Skills

Effective Communication Results Orientation Learning Agility Digital Fluency Customer Centricity Impact & Scope

Impacts department and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives. Complexity

Works on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions. Disclaimer

This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management. Job - Administration Schedule - Full time Shift - No shift premium (Spain) Travel - No Relocation.



No Equal Opportunity Employer (EEO) - HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s). Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence. For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal”. You want to reshape the way the world works. So do we. You’re looking for more than just a job; you’re looking to make a difference. That means creating something new. Something that matters. Something that changes how the world works for the better. A career at HP can help you build the tomorrow you want. Let’s grow together. Privacy, Terms of Use, and Accessibility Our founders believed that business exists when people work together to ‘accomplish something collectively which they could not accomplish separately.’ We uphold a zero-tolerance policy towards discrimination and treat everyone with respect. By maintaining these principles, we empower the HP team to contribute to our collective success and the future of work. Learn more about HP personal data practices at Privacy Statement, Personal Data Rights Notice (where applicable), Accessibility at HP, and Terms. You can be yourself at HP. Learn more

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📌 Administrative Assistant (Barcelona)
🏢 HP
📍 Barcelona