IES Global is a not-for-profit study abroad and internship provider dedicated to transforming the lives of nearly 10,000 students annually through unparalleled study abroad experiences. From our headquarters in Chicago, we offer 400+ programs in 85 locations worldwide, partnering with hundreds of colleges and universities to create authentic educational experiences that exceed expectations. IES Global comprises a collective of brands including IES Abroad, IES Internships, Customized & Faculty-Led Programs, and the Study Abroad Foundation (SAF). We champion meaningful academic and cultural education, integrate diverse perspectives, prioritize student health and safety, and strive to better the world through our Global Good Commitment. For nearly 75 years, we have been a trusted leader in general education, committed to diversity, equity, inclusion, and anti-racism. We actively recruit underrepresented students and provide millions in scholarships each year, celebrating a diverse student body that reflects the vibrant cultures we engage with. Our commitment extends to our diverse team, fostering an inclusive, welcoming workplace where talents from various backgrounds collaborate and grow.

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Summary of Position

The Academic Assistant – Internships plays a key role in supporting the internship operations of the Madrid Center. The position provides administrative, operational, and student-support assistance to ensure the successful delivery of internship programs and experiential learning opportunities across all academic areas. Working closely with the Coordinator of Internships & Faculty Affairs, internship advisors, faculty,



students, and employer partners, the Academic Assistant contributes to placement processes, employer relations, student support, internship tracking, documentation management, and program administration. The role is essential in supporting the continued growth of internships while ensuring a high-quality experience for students and employer partners.

Status: Full-time position (temporary)

Schedule: 39 hours per week

Reports to: Coordinator of Internships and Faculty Affairs

Location: Madrid

Salary: 26.000€ (per year)

Job Responsibilities & Duties

- Support the day-to-day administration of internship programs across academic disciplines.
- Assist students throughout the internship process, including application, placement, onboarding, and completion stages.
- Coordinate internship documentation, agreements, evaluations, and required records.
- Maintain accurate internship data and records within institutional systems and databases.
- Support internship matching and placement processes.
- Assist with internship application reviews and administrative screening procedures.
- Coordinate communications with students regarding deadlines, requirements, placement updates, and internship-related processes.
- Support communication and relationship management with employer partners and host organizations.




- Assist in maintaining and expanding employer and internship opportunity databases.
- Support outreach initiatives aimed at developing new internship partnerships and opportunities.
- Track internship participation, placement outcomes, and program metrics.
- Prepare reports and data summaries related to internship activity and student participation.
- Collaborate with internship advisors and faculty members to ensure effective student support throughout the internship cycle.
- Assist in organizing internship information sessions, employer presentations, workshops, and related events.
- Support continuous improvement initiatives related to internships, employer engagement, and experiential learning.
- Assist with special projects and departmental initiatives as assigned.

Team Duties
- Participate in arrival and orientation activities as designed by the Center Director, Dean of Faculty, and Student Affairs team, including airport arrivals, orientation sessions, and student welcome activities.
- Participate in academic and co-curricular activities supporting student engagement and experiential learning.
- Support center-wide initiatives and special events as assigned.
- Participate in field studies, excursions, and educational activities when required, following established safety protocols.
- Collaborate with colleagues across departments to ensure a seamless student experience.

Experience & Qualifications / Skills
- Excellent written and verbal communication skills in English and Spanish.
- Strong organizational and administrative skills.
- Experience working in internships, career services, experiential learning, higher education administration, student services, recruiting

📌 Academic Assistant Internships- IES ABROAD MADRID TEMPORARY POSITION
🏢 IES Abroad Madrid
📍 Madrid