We are looking for a highly organized, proactive, and service-oriented

Site Administrator

who will play a key role in ensuring the smooth day-to-day operation of our site.

In this position, you will provide administrative and organizational support to the Site Head and Site Leadership Team (SLT), coordinate office and site-related activities, and facilitate effective communication between key stakeholders.

Roles & Responsibilities

Provide administrative and organizational support to the Site Head and Site Leadership Team (SLT).

Manage the Site Head's calendar, meetings, business travel, events, and guest visits.

Coordinate meetings, including agendas, meeting rooms, catering, minutes, and follow-up on action items.

Manage correspondence, document flow, archiving, office supplies, and other day-to-day administrative processes.

Welcome visitors and coordinate reception, site access, transportation, and other hospitality arrangements.

Support financial and procurement processes and cooperate with external vendors and service providers.

Facilitate communication and coordination between the Site Head, SLT, and key support functions.

Prepare presentations, reports, and business summaries and support ad hoc projects and site-related activities.

Requirements





2-5 years of professional experience in administrative support, executive assistance, office management, site administration, or a similar coordination role.

Previous experience supporting managers, department heads, or leadership teams.

Fluent Spanish and Catalan, with professional working proficiency in English.

Strong proficiency in Microsoft 365 applications, particularly Outlook, Teams, Word, Excel, and PowerPoint.

Excellent organizational, communication, and stakeholder management skills.

Strong ability to coordinate multiple tasks, prioritize effectively, and follow up on ongoing activities.

High level of discretion and professionalism when handling confidential or sensitive information.

Proactive, solution-oriented approach and strong attention to detail.

Valid driver's licence.

Nice to have:

Experience in a manufacturing, pharmaceutical, healthcare, or other regulated environment.

Previous experience supporting a plant/site management team or senior leadership team.

Knowledge of SAP or another ERP system.

Familiarity with AI-powered productivity tools such as Microsoft Copilot.

Additional language skills, particularly Polish, would be an advantage.

#J-18808-Ljbffr

📌 Site Administrator (Riells y Viabrea)
🏢 Adamed Pharma
📍 Riells y Viabrea