We are currently looking for a Back Office Manager to join the Spanish operations of an international company operating in a dynamic and multicultural environment. Based in Barcelona, you will be responsible for overseeing, coordinating and optimizing all back-office activities, ensuring efficient administrative, financial, procurement, contract management and office operations. Reporting to the Head of Service Center, you will act as a key point of contact between internal departments, management, external partners and service providers, while ensuring smooth day-to-day operations and continuous process improvement.

Key Responsibilities
Operational Management & Governance
* Lead and manage all back-office operations and administrative processes.
* Ensure the efficient execution of day-to-day administrative activities.
* Establish, monitor and continuously improve processes, procedures and guidelines.
* Ensure compliance with company policies, regulatory requirements and internal controls.
* Manage contract administration, including reviews, approvals, renewals and documentation.
* Support procurement processes, purchase requests and order management for local needs.
* Coordinate relationships with external suppliers and service providers.
* Support budgeting, forecasting and cost control activities.
* Monitor administrative expenditures and identify optimization opportunities.
* Ensure accurate processing of invoices and financial documentation.
* Prepare operational reports and ensure data accuracy, completeness and timely availability.
* Maintain business databases and documentation repositories. People & Administrative Services




* Coordinate employee onboarding and offboarding processes.
* Support the Head of Services Spain in HR-related activities.
* Manage office administration, facilities coordination and workplace-related services.
* Organize business events, meetings, workshops and management reviews. Office & Property Management
* Manage and coordinate office facilities and property-related services, ensuring a safe, efficient and professional working environment.
* Act as the primary contact for landlords, facility management providers, building management and external contractors.
* Oversee office leases, service agreements, maintenance contracts and related documentation.
* Coordinate maintenance, repairs, renovations and fit-out projects.
* Ensure compliance with workplace health, safety, environmental and security requirements.
* Manage office space planning, seating arrangements, meeting facilities and workplace utilization.
* Coordinate office access management, badges, keys and visitor administration.
* Oversee procurement and inventory management of office furniture, equipment and workplace supplies.
* Manage office operating budgets and monitor facility-related expenditures.
* Support business continuity measures related to workplace infrastructure and facilities.
* Coordinate relocations,



office expansions and workplace improvement initiatives.
* Ensure a high-quality employee workplace experience and support modern workplace concepts, including hybrid work environments.
* Manage mobile contracts and subscriptions. Process Improvement & Stakeholder Management
* Identify opportunities for process simplification, automation and standardization.
* Lead continuous improvement initiatives within the back-office environment.
* Maintain process documentation and operational standards.
* Collaborate closely with Finance, HR, IT, Legal, Procurement and external service partners.
* Support management with administrative and organizational tasks as required. Profile
* Commercial or administrative education, or equivalent professional experience.
* At least 5 years of experience in back-office operations, administration, shared services or business support functions.
* Proven experience in contract administration, procurement support and reporting activities.
* Previous experience in an international business environment is an advantage.
* Strong organizational and planning skills.
* Excellent communication and stakeholder management capabilities.
* High level of accuracy and attention to detail.
* Ability to manage multiple priorities simultaneously. Technical Skills & Languages
* Good knowledge of Microsoft 365 (Excel, PowerPoint, Word, Teams and SharePoint).
* Experience with ERP systems, ideally SAP.
* Knowledge of reporting and data analysis tools is an advantage.
* Fluent in English and Spanish.
* Additional languages are considered an advantage. #J-18808-Ljbffr

📌 Back Office Manager (Cataluña)
🏢 Approach People Recruitment
📍 Cataluña