MICE & Event OrganiserViva Travel, part of HiSeas, is looking for a proactive and detail-oriented MICE & Event Organiser to plan and deliver meetings, incentive trips, conferences and corporate events. You will manage projects from the initial client brief through to on-site delivery and final reconciliation, creating memorable experiences while meeting quality standards, deadlines and commercial targets. Responsibilities
* Understand clients’ objectives, budgets, participant profiles and event requirements.
* Develop tailored event concepts, programmes, itineraries and quotations.
* Present proposals, negotiate arrangements and maintain clear communication throughout each project.
* Build lasting client relationships and identify opportunities for repeat business.
* Coordinate venues, accommodation, transport, catering, activities, audiovisual equipment and other event services.
* Prepare detailed schedules, operational plans, participant information and supplier briefs.
* Manage registrations, rooming lists, dietary requirements and special requests.
* Attend site inspections and oversee on-site delivery where required.
* Anticipate operational risks, prepare contingency plans and resolve issues promptly.
* Source and assess suitable suppliers, negotiating competitive rates and service terms.
* Monitor availability, allocations, payment schedules,



release dates and cancellation deadlines.
* Maintain accurate budgets, track costs and protect agreed project margins.
* Coordinate deposits, invoices and final reconciliation with Finance.
* Keep project records and booking systems accurate and up to date.
* Work closely with Sales, Operations, Product and Finance to deliver coordinated services.
* Collect client and participant feedback and recommend improvements.
* Develop knowledge of destinations, venues and event products relevant to client needs.

Your profile
* Experience in MICE, corporate events, business travel, hospitality or destination management.
* Professional Spanish and English; additional languages are an advantage.
* Proven ability to coordinate multiple projects and meet deadlines.
* Strong organisational skills, attention to detail and a practical approach to problem-solving.
* Confident communication, presentation and supplier negotiation skills.
* Commercial awareness and experience preparing quotations and managing budgets.
* Proficiency in Microsoft Office, particularly Excel and PowerPoint; familiarity with booking or event management systems is desirable.
* Willingness to travel and work adaptable hours during event delivery. #J-18808-Ljbffr

📌 MICE and Event Organizer (Comunidad de Madrid)
🏢 Viva Trip A Hiseas
📍 Comunidad de Madrid